Administrative Assistant; Security

Do you enjoy keeping operations running smoothly while supporting security and administrative functions in a fast‑paced environment? Can you see yourself managing sensitive information, coordinating priorities, and contributing to the efficient operation of an important site? Our Whiteshell Laboratories location is looking for an Administrative Assistant who thrives on organization, communication, and providing high‑quality administrative support. If you answered yes, then this may be the job for you!

Apply today!

• Scheduling appointments, meetings, teleconferences, and video conferences, while arranging catering, travel, and meeting materials.
• Managing calendars, tracking deadlines and priorities, and coordinating daily administrative activities.
• Sorting mail, processing purchase orders, and performing document management, photocopying, and scanning.
• Responding to internal and external inquiries through phone, email, and other communication channels.
• Organizing meetings, workshops, and special events on behalf of the Security Manager and Security Operations Lead. Composing, formatting, and distributing correspondence, agendas, meeting minutes, reports, presentations, and other documentation.
• Maintaining departmental filing systems, electronic records, shared drives, and public folders.
• Handling sensitive and confidential information with discretion and professionalism.
• Participating in required safety, operational, and professional development training programs.
• Sharing knowledge and best practices with team members to support continuous improvement.
• Maintaining current skills and knowledge through training, seminars, assigned readings, and learning activities.
• Identifying, reporting, and supporting the resolution of real or potential safety hazards.
• Following established health, safety, and security procedures, including the use of required personal protective equipment (PPE).
• Contributing to a safe work environment by actively participating in site safety initiatives and training programs.
• Providing administrative support for financial, CNSC engagement, weekly, monthly and annual reporting requirements, and regulatory audit preparations.
• Providing back‑up to WL Security Training Coordinator and WL Security Operations administrator as required.
• Assisting the Security Training Coordinator to monitor and coordinate employee training activities and records.
• Interacting with other Administrative Assistants.
• Other duties as assigned by your manager.

• Secondary school graduation, plus one year post‑secondary in Office Administration or other similar program, or the equivalent in experience.

• Minimum of 5 years related experience, or the equivalent experience.
• Experience with electronic document management systems (such as ATOM);
  Devon Way, myCNL webpage, MS Access and Visio would be an asset.

• Demonstrated safety first attitude.
• Exhibits a great deal of initiative and good judgment.
• Excellent interpersonal, written and oral communication skills.
• Demonstrated tact, diplomacy, trust and discretion in handling sensitive and confidential information.
• Ability to be a responsible, well‑organized, and reliable individual, who is highly motivated, and possesses a demonstrated professional attitude.
• Demonstrated ability to use initiative and apply judgment in an environment of changing and often conflicting priorities.
• Must be team oriented and have demonstrated the ability to effectively interface with internal/external clients, particularly those at other sites or external to CNL, and promote a positive work environment.
• Knowledgeable of the Company’s general policies and procedures, organization structure, and the Whiteshell Laboratories site.
• Knowledge of Quality Assurance and regulatory requirements would be an asset.
• Ability to embrace the ever‑changing work environment and proactively make recommendations to change, be willing to help others accept and understand change, share their skills, and proactively learn new skills.
• Initiative and judgement to organize and maintain flow of work and accuracy of records.
• Must be punctual, dependable…