Human Resources Coordinator

The County of Grande Prairie is looking for a passionate Human Resources Coordinator to join our team!

The Human Resources Coordinator plays a key role in delivering high‑quality human resources services across the organization. This position provides day‑to‑day coordination, administration, and functional support across a wide range of HR programs and activities, including overseeing all Human Resources Management Systems (HRMS) as well as supporting other areas such as employee relations, recruitment, onboarding and offboarding activities, learning and development, compensation and benefits, organizational development, general employment administration, and championing continuous improvement.

About the Role:

Reporting directly to the Director, Human Resources, the Human Resources Coordinator works closely with Human Resources Advisors and internal stakeholders to support an engaged, employee focused, and high performing workplace culture. The role emphasizes service excellence, accuracy, confidentiality, and compliance with applicable policies, procedures, and legislative requirements. If you thrive on building relationships, fostering organizational collaboration, and continuous improvement of HR practices and processes this is your opportunity to make an impact on human resources systems at the County.

Key Responsibilities:

Departmental and Service Area Wide Support

• Provides consistent high quality administrative and customer service support through in person, phone, departmental email correspondence and monitoring, and written communication.

• Maintains accurate and confidential employee records in compliance with legislative, policy, and records management retention/disposal requirements.

• Prepares, processes, and manages HR documentation including employment contracts, recruitment and interview materials, onboarding and offboarding records, performance documentation, employee service recognition, and employment changes.

• Ensures data accuracy and integrity within Human Resources Management Systems (HRMS). This includes but is not limited to employment information, compensation, position information, performance data, contract dates, employee service recognition, seniority, training compliance, and learning and development activities.

• Coordinates administrative logistics and communication related to recruitment, onboarding, orientation, training and development opportunities, awareness days, employee milestones, meetings, employee perks, HR surveys, external HR events, hosted departmental events, other departmental activities, and County wide events as required.

• Administers employee service recognition and health and wellness programs in collaboration with other departments.

• Support service area operations through ordering supplies, processing invoices, and assisting with basic financial administration.

• Prepare routine and ad hoc HR reports to support metrics, audits, planning, and decision making.

Functional HR Support

• Provides front line HR support and guidance to employees, leaders, and candidates on policies, procedures, and legislation.

• Supports full employee life cycle processes - recruitment, onboarding, orientation, learning and development, employee service recognition, and employee offboarding processes to ensure a positive employee experience.

• Provides expertise and support in modern administrative practices, including digital document creation and editing, electronic file and records management, developing and utilizing electronic forms, and familiarity with current office procedures and terminology.

• Prepares and maintains accurate, confidential HR documentation and employee records in compliance with legislation and records management requirements.

• Maintain data accuracy and integrity within the Human Resources Management System (HRMS).

• Support HR Advisors with employee relations, compensation and benefits administration, and workplace initiatives.

• Assist with HR systems, process improvements, and special projects while exercising sound judgment and confidentiality.

• Handles sensitive employee and organizational information with discretion,…