Human resources coordinator

Location: North Island, Sunshine Coast, and Southern Gulf Islands (Whistler)

Position Title:

Human Resources Coordinator
Department:  Human Resources / Administration

Reports To:

Senior Human Resources Manager (or Human Resources Manager) and Chief Administrative Officer
Status:  Full-time, Permanent

Hours:

35 hours per week
Wage:  $50,000–$62,000 per year (based on experience and qualifications)
Position Summary  The Human Resources Coordinator provides essential administrative and operational support to the Human Resources Department at Gwa’sala‑’Nakwaxda’xw Nations (GNN). This position is responsible for supporting HR processes including recruitment, onboarding, employee records management, payroll and benefits support, and general HR administration.
The HR Coordinator plays an important role in ensuring HR systems and processes are accurate, organized, and compliant while maintaining a high level of confidentiality, professionalism, and respect in all interactions.

Key Responsibilities  Recruitment & Staffing Support   Prepare and post job advertisements in coordination with HR leadership and hiring managers
Coordinate interviews, scheduling, and communication with applicants
Conduct reference checks as directed
Support onboarding and orientation processes for new employees
Prepare employment letters and related hiring documentation
HR Administration & Records Management   Maintain accurate and confidential employee personnel files (electronic and paper)
Update HR databases and employee records as required
Track key employment dates including probation periods, renewals, and status changes
Prepare HR correspondence, forms, and documentation as directed
Ensure HR records comply with organizational policy and applicable legislation
Payroll & Benefits Support   Assist with payroll processing by verifying employee data changes
Support benefits enrollment and employee benefits‑related inquiries
Maintain attendance, leave tracking, and related records
Coordinate with payroll and finance as required
Employee Support & General HR Functions   Respond to general HR inquiries and escalate complex matters to HR leadership
Support performance review tracking and documentation processes
Assist with workplace documentation and HR file preparation under direction
Maintain confidentiality in all employee and organizational matters
HR Projects & Administrative Support   Assist with updates to job descriptions, policies, and HR procedures
Support HR reporting, audits, and data tracking
Contribute to HR projects and process improvements
Provide general administrative support to the HR department as required

Qualifications & Skills   Post‑secondary education in Human Resources, Business Administration, or related field (or equivalent experience)
1–2 years of experience in HR, office administration, or related coordination role preferred
Strong organizational skills with high attention to detail and accuracy
Excellent verbal and written communication skills
Strong interpersonal and customer service skills
Ability to maintain strict confidentiality and professionalism
Proficient in Microsoft Office (Word, Excel, Outlook)

Experience with Xyntax, Sage or ADP operating systems is an asset
Ability to multitask and work in a fast‑paced environment
Respect for Indigenous culture and willingness to work within a First Nations governance environment
Working Conditions   Office‑based position located at the GNN Administration Office in Port Hardy, BC
Monday to Friday schedule, 35 hours per week
Occasional overtime or flexibility may be required to meet operational needs
Frequent interaction with staff, leadership, and external applicants
Conditions of Employment   Successful completion of a Criminal Record Check is required
Must comply with GNN policies, procedures, confidentiality requirements, and standards of conduct

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