Administrative Assistant, Human Resources

Administrative Assistant, Human Resources

Alma Mater Society, 87 Union Street, Kingston, Ontario, Canada

Posted Monday, June 22, 2026 at 4:00 AM | Expires Tuesday, July 7, 2026 at 3:59 AM

The Alma Mater Society (AMS) is the oldest student association in Canada and has been a central student organization at Queen's since its founding in 1858. Today, the AMS acts as a service, advocacy, and governing body on behalf of all students enrolled in AMS‑affiliated programs at Queen's University. The AMS is a not‑for‑profit entity created by the Society to ensure its continuing financial viability by overseeing the management of its services and associated financial affairs.

It is bound by the By‑laws and corporate philosophy of our Mission and Operating statements as set out in the AMS Constitution. In addition to providing wage‑based service staff positions for students wanting employment, the AMS seeks to support the Society's broader objectives through the provisioning of a high‑quality, relevant range of student funded services that provide a wide range of employment opportunities and meaningful out‑of‑classroom learning and skill acquisition experiences for students.

HR Officer

The Human Resources Office is responsible for ensuring that all AMS members receive equitable access to employment and volunteer opportunities within the AMS and that the experience is safe, productive, and welcoming. The Talent Acquisition Manager and the Human Resources Manager work with the Human Resources Officer to conduct hiring and ensure that all AMS services, offices, and commissions comply with AMS Hiring and Appointment Policy and Procedures.

The Human Resources Office is also responsible for supporting any and all recruitment campaigns to ensure that all Queen's students are aware of the opportunities available through the AMS.

• Communication
• Organization
• Attention to Detail
• Teamwork
• Professionalism

• Assist in coordinating events run by the Human Resources Office including hiring, training and staff/volunteer appreciation initiatives
• Support the Talent Acquisition Manager in busy hiring season by answering candidate questions, assisting with marketing plans, introducing managers to the hiring policy and online application system, and onboarding
• Attend all training sessions to become familiar with the department and adhere to the general operations of the department
• Act as a point of contact for all staff and managers, introducing them to the Human Resources Officer for more sensitive matters, to resolve any employment or volunteer issues.
• Act as a resource for all AMS members who have questions regarding all AMS policies
• Oversee First Year Intern Council and ensure the program is meeting its goal of providing professional development opportunities to first year students
• Participate in pan‑AMS recruitment efforts for hiring for next year
• Respect and adhere to all company policies, procedures and ethical standards
• Maintain timely communication with your direct supervisor
• Attend and fully participate in all in person and virtual meetings
• Complete all job duties efficiently and attentively
• Strive to foster a warm, comfortable and respectful atmosphere for all
• Always serve as a representative of the AMS and its mission statement
• Complete other job duties as assigned

• Sound analytical thinking, planning and prioritization skills
• Ability to thrive in a fast paced environment

• Interaction with employees, management, and the Queen's community

The AMS is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of age, race, religion, colour, disability, sex, sexual orientation, or national origin.