Administrative and Communication Coordinator - Waters of Hope

Living Waters of Hope exists to restore hope and dignity to women affected by domestic abuse and to equip others to do the same using the Word of God as the source of hope and healing.

We are a 501c3 ministry seeking a candidate who deeply
resonates with and is passionate about our mission, and who desires to be part of meaningful, life-impacting work. Applicants must affirm and be willing to uphold the organization’s mission and Statement of Faith reflecting a Christian world view.

• Support: Online support classes to women across the United States
• Train: Training is available for faith leaders, friends, and family members of victims and survivors of domestic abuse.

The Administrative & Communications Manager provides essential operational, financial, and communication support to
Living Waters of Hope (LWOH). This role is vital in supporting the Executive Director and ensuring the smooth day-to-day operations of the organization.

This is a
hybrid position
for someone living in or within 30 minutes of Canby, OR, requiring a highly organized, detail-oriented, and compassionate individual who can manage a wide range of administrative, financial, and communication tasks. In addition, we are looking for someone who has great relational skills and marketing experience.

• Hours:25-30 hours per week
• Pay:$22 - $24
• Location:Hybrid (remote with some in-person and local responsibilities)
• Reports to:Executive Director

We are seeking a team member who demonstrates:

• Integrity
• Professionalism
• Honesty and trustworthiness
• A positive, teachable attitude
• Compassionate and empathetic approach
• Ability to receive constructive criticism
• Ability to resolve conflict in a healthy and respectful manner

1. Administrative Support

Goal:Support the Executive Director and other team members to ensure the smooth operation of Living Waters of Hope.

• Handle incoming and outgoing correspondence (email, phone, and mail)
• Maintain office supplies and printed materials (inventory and ordering)
• Assist with reports, statistics, and information for the Executive Director
• Submit staff hours for payroll processing every two weeks
• Onboard new employees and assist with staff coordination
• Maintain compliance withlegal and governmental requirements for nonprofits
• Support ministry operations through IT, systems platforms, and software needs
• Maintain organized digital and physical filing systems
• Coordinate schedules, meetings, and administrative workflows
• Perform accuratedata entryand record keeping
• Assist other team members as needed to support overall operations
• Help with special projects and eventsas assigned

2. Bookkeeping & Financial Coding

• Review and code financial transactions (expenses and income) according to the chart of accounts provided by the accountant
• Organize and maintain digital financial records
• Input checks into the Bloomerang software
• Ensure accuracy, completeness, and consistency of all coded transactions
• Communicate with the accountant regarding discrepancies or questions
• Meet monthly deadlines for financial coding and reporting
• Maintain strict confidentiality of all financial information

3. Communications & Digital Platform Management

• Assist in managing internal and external communications (emails/newsletters)
• Ensure consistent messaging aligned with LWOH’s mission and values
• Coordinate communication between staff, volunteers, donors, and stakeholders
• Support content organization for social media, website, and outreach
• Maintain and manage digital platforms, including:
  • Google Workspace (Google docs and worksheets)
  • Kajabi
  • Bloomerang
  • Zoom…