Bookkeeper

Position Title:

Bookkeeper

Category:
Classified;
Bargaining Unit ineligible; FLSA applies.

Contract:

Initial one year contract; contract days as determined by the Governing Board; other terms and conditions of employment as per the CBA, O.R.C., and/or Board Policy.

Compensation:
Salary, insurance coverage, and fringe benefits as per the current Board adopted policies and schedules, with placement for granted education, experience, and responsibility.

Education/Degree:
High school diploma or equivalent

Reports to:

Treasurer and/or Assistant Treasurer

Supervises: N/A

Job Goal:
In summary, this position is responsible for the efficient and effective operation of the Fiscal Office; administration of Governing Board and Fiscal policies and procedures; accounts payable, accounts receivable and ensuring that standards of law, ethics, confidentiality, and professionalism are maintained in all ESCEO fiscal matters.

Qualifications:

The following qualifications are considered as guidelines:

* Proficiency with computer applications and equipment, including Microsoft Office, Excel, databases, etc.

* USAS Redesign or similar accounting software is preferred.

* Ability to read and analyze reports.

* Ability to write and speak effectively.

* Proficiency with computer applications, including Microsoft Office, Google Workspace, and software/programs.

* Abilities and attributes to promote positive internal and external customer relations, including maintaining effective interpersonal relationships and projecting a professional image.

* Alternative to the above as approved by the Governing Board.

PERFORMANCE RESPONSIBILITIES:

ACCOUNTS PAYABLE:

1. Maintain vendor file.

2. Assign appropriate account codes to requisitions, obtain approval of codes by Treasurer or Assistant Treasurer, check all entities requisitions for proper signatures/approvals.

3. Convert all requisitions to purchase orders.

4. Obtain proper signatures/approvals on purchase orders.

5. Prepare tax-exempt certificates.

6. Mail, fax, scan approved purchase orders to appropriate vendors, and send a copy to responsible entity.

7. File ESCEO pending purchase orders in proper order.

8. Invoice payment processing:

* a. Match invoices to purchase orders, verify packing slips, and obtain appropriate signatures.

* b. Maintain sub reimbursement purchase orders tracking sign-in sheets, matching payment requests to the proper purchase order, and process for payment.

* c. Obtain proper signatures and social security numbers on contracts for purchased services, file copy with the purchase order, and file a copy in alphabetical order.

9. Verify monthly mileage reports, maintain a log on each employee, and process for payment.

10. Verify professional leave reimbursement forms, obtain all related reports, receipts, agendas, verify board approval, maintain a log on each employee, and process for payment.

11. Process invoices, run reports to verify money available for payment, print checks, match appropriate documentation with the voucher and verify checks with documentation.

12. Prepare checks for mailing.

13. Maintain files for 1099 printing at calendar year-end.

14. Prepare the list of bills for the board meetings.

15. Maintain cell phone reimbursement spreadsheets for applicable employees. Obtain approval to reimburse employees as required.

16. Maintain databases and billing for any leased employees.

17. Maintain absolute confidentiality during bid processes as required by law.

18. Reconcile monthly credit card or purchasing card statements. Match transactions to purchase orders, process invoices, and memo transactions.

ACCOUNTS RECEIVABLE:

1. Prepare invoices for various billing necessities.

2. Receipt money received from various sources.

3. Complete daily deposit ticket.

4. Prepare a summary of payments for various individuals or vendors for income tax reposting.

APPLICABLE TO ALL BOOKKEEPERS:

1. Place orders for supplies from outside vendors.

2. Maintain records for company vehicles.

3. Sort Treasurer's office mail and distribute to proper people.

4. Maintain ESCEO credit card sign-out forms.

5. Mail payroll and accounts payable checks.

6. Order office supplies to maintain proper supply inventory for the…