Administrative Assistant

Administrative Assistant / Office Assistant

Neishloss & Fleming

Canonsburg, PA

Neishloss & Fleming started in 1982 with the goal of being "the broker of choice" for independent life and health insurance agents. Through years of persistence and an unwavering commitment to providing the highest caliber broker support, they have built a strong reputation and an equally strong foundation for future growth.

As Neishloss & Fleming grew, they developed a specialization in the senior market and was an early advocate of Medicare Advantage plans. They quickly became one of the top national distributors in America through their commitment to providing unsurpassed service and support to independent brokers.

Neishloss & Fleming, an Integrity company, is headquartered in Canonsburg, Pennsylvania.

The Administrative Assistant/Office Assistant provides essential clerical and operational support to ensure efficient day-to-day office operations. This role supports internal teams, coordinates administrative processes, maintains records, and serves as a key point of contact for internal and external stakeholders.

• Complete assignments and projects in accordance with supervisor direction and established deadlines
• Provide daily administrative support to the Service Team and other departments as needed
• Perform general office duties to maintain efficient business operations
• Maintain organized documentation and filing systems for accurate recordkeeping and easy retrieval
• Retrieve, save, and properly name various file types from multiple electronic sources
• Prepare and maintain forms, correspondence, memos, reports, and other business documents
• Sort, file, and maintain records in both electronic and physical systems
• Monitor and maintain inventory of office supplies for daily use and industry-related events
• Coordinate office needs and serve as a liaison with Accounts Payable for purchasing and expense-related processes
• Coordinate business needs with vendors for internal and external meetings and events
• Operate and maintain office equipment, including computers, copiers, fax machines, and database systems
• Manage incoming and outgoing mail, including distributing correspondence, sending billing, and arranging package shipments and pickups
• Answer, screen, and direct phone calls; take messages and perform outbound calls as needed
• Respond to internal and external requests and inquiries in a timely and professional manner
• Maintain office calendars, schedule meetings, and coordinate conference rooms or virtual meetings
• Assist with onboarding tasks for new employees (workspace setup, materials, coordination)
• Support data entry, reporting, and updates in internal systems or databases
• Track and reconcile office-related expenses and submit documentation as needed
• Assist in organizing company events, meetings, and team activities
• Ensure office areas remain organized, stocked, and presentable
• Maintain confidentiality of sensitive information and company records
• Identify opportunities to improve administrative processes and efficiency

• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills
• Professional, dependable, and team-oriented

• Medical/Dental/Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays
• PTO
• Community Service PTO
• FSA/HSA
• Life Insurance
• Short-Term and Long-Term Disability

Integrity is one of the nation's leading independent distributors of life, health and wealth insurance products. With a strong insurtech focus, we embrace a broad and innovative approach to serving agents and clients alike. Integrity is driven by a singular purpose: to help people protect their life, health and wealth so they can prepare for the good days ahead.

Integrity offers you the opportunity to start a career in a family-like environment that is rewarding and cutting edge. Why? Because we put our people first! At Integrity, you can start a new career path at company you'll love, and we'll love you back. We're proud of the work we do and the culture…