Executive Assistant​/Office Coordinator - 1st Shift

EXECUTIVE ASSISTANT/OFFICE COORDINATOR - 1st Shift

Universal Alloy Corporation (UAC) is a global aerospace manufacturer producing high‑strength aluminum structural components for leading OEMs and Tier 1 suppliers.

We are seeking a trusted, highly professional Executive Assistant / Office Coordinator to provide direct administrative support to the CEO while ensuring a polished, efficient front office environment. This role requires discretion, sound judgment, and the ability to prioritize executive‑level work in a fast‑paced manufacturing setting.

Position Overview

The Executive Assistant / Office Coordinator serves as the primary administrative partner to the CEO, supporting executive leadership, Board activities, and key visitors, while also coordinating front office operations. This role is highly visible and integral to the effectiveness of UAC’s leadership team.

Why SOAR with UAC?

Safety First

We prioritize a safe work environment and provide the training and equipment to protect our team.

Ownership of Excellence

We empower our employees to take pride in their work and strive for quality in every part produced.

Advancement Through Innovation

We offer clear pathways for growth and development within a cutting‑edge industry.

Respect for Craftsmanship

We recognize and reward the skill, dedication, and hard work of our front‑line team.

Benefits

• Competitive hourly pay (commensurate with experience)
• 1st Shift: 8:00 AM – 5:00 PM, Monday–Friday
• Paid Time Off (PTO):
  Begin earning PTO after just 90 days of employment.
• Health Coverage:
  Access high quality and affordable medical, dental, and vision insurance to keep you and your family healthy.
• Retirement Savings:
  Enjoy a generous up to 10% employer match on 401(k) retirement contributions starting January 1, 2026.
• Your Time Matters:
  We value your time with paid holidays, breaks, and lunch periods that support your well‑being.
• Personal Growth:
  Take advantage of tuition reimbursement and Volunteer PTO to invest in your future and give back to your community.
• And More:
  Discover additional perks that make UAC a great place to build your career.

Responsibilities

Executive & CEO Support (Primary)

• Provide direct administrative support to the CEO, including complex calendar management, meeting coordination, and executive communications
• Prepare meeting materials, presentations, and correspondence for executive and Board meetings
• Coordinate Board of Directors and Executive Staff meetings, including agendas, logistics, travel, hospitality, and follow‑up actions
• Handle sensitive and confidential information with the highest level of discretion and professionalism
• Serve as a trusted point of contact between the CEO and internal/external stakeholders

Office & Front Desk Coordination

• Maintain a professional, welcoming front office environment for executives, customers, candidates, and visitors
• Answer and route incoming calls with a professional and customer‑focused approach
• Receive and coordinate outside visitors and vendors
• Collect, sort, and distribute incoming mail and packages
• Maintain office supplies and manage replenishment orders

Administrative & Business Support

• Provide administrative support to the CEO and executive leadership team as needed
• Manage executive and internal calendars for leadership meetings, customer visits, and internal events
• Coordinate internal corporate meetings, leadership events, and customer engagements
• Process invoices and administrative documentation as assigned
• Scan, file, and maintain electronic and physical records in accordance with company standards
• Promote and adhere to workplace safety policies
• Perform additional administrative duties as assigned

Qualifications

• High School Diploma or GED required; additional education or certifications preferred
• 5+ years of experience in an Executive Assistant or senior administrative role, supporting senior leadership
• Demonstrated experience supporting executives and/or Board‑level activities
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational skills with the ability to manage competing priorities
• High level of professionalism, discretion, and judgment
• Proficiency in Microsoft Office and calendar…