Executive Assistant & HR Coordinator

Overview

Ubique Group is a digital-forward, consumer-driven company with an expansive portfolio of furniture brands. The organization has over 20 years of experience building brands from inception to success and aims to transform the shopping experience into an inspired, rewarding consumer journey. Ubique Group emphasizes a community culture and supports the individual capabilities of its employees within a collaborative team.

Ubique Group is seeking a highly organized, proactive, and relationship-oriented Executive Assistant & People Operations Partner to support executive leadership and help drive an exceptional employee experience across the organization. This role blends executive support, organizational coordination, People & Culture operations, and office facilities management into one highly visible position that keeps teams connected, organized, and moving forward. This is an on-site role based in Canton, GA.

• Executive & Leadership Support
  • Manage executive calendars, scheduling, meeting coordination, travel arrangements, and expense reporting for senior leadership
  • Coordinate leadership meetings, agendas, materials, and follow-up action items
  • Support preparation and coordination for Town Halls, Monthly Business Reviews (MBRs), and employee engagement meetings
  • Assist with executive communications, presentation preparation, and leadership materials
  • Track action items and support follow-through across leadership teams
• People Operations Support
  • Provide administrative coordination support for new hire onboarding logistics, including scheduling, workspace readiness, equipment requests, and orientation support — in partnership with the People & Culture team who owns the onboarding process
  • Assist with employee lifecycle administration including welcome boxes, new hire kits, mailing, and shipping of materials
  • Coordinate DEI recognition displays, banner changes, and related monthly cultural programming logistics
  • Support employee communication initiatives and engagement activities including recognition programs and event planning
  • Assist with maintaining organizational documentation, SOPs, and HRIS-related uploads and coordination
  • Help coordinate training, leadership development, and team events
  • Provide on-site logistical support for recruiting activities including greeting candidates, coordinating job fair materials, and shipping banners and marketing assets to field events
• Office & Facilities Coordination
  • Serve as the on-site point of contact for office operations, visitors, vendors, and employee support needs
  • Manage vendor relationships and scheduling for facilities services including cleaning, pest control, lawn maintenance, window washing, and carpet care
  • Oversee office supply ordering and restocking; coordinate with event leads on supply needs for large-scale company events
  • Maintain beverage and vending equipment coordination including front lobby coffee machines and break room vending machines
  • Support shipping and receiving needs including trade show materials, event banners, and warehouse supply logistics as needed
  • Partner cross-functionally with IT, Finance, Operations, and Recruiting to ensure smooth execution of priorities
• Organizational Coordination
  • Support company events, engagement initiatives, Town Halls, and culture-building activities
  • Assist with preparation of presentations, reports, meeting agendas, and organizational communications
  • Identify opportunities to improve administrative processes and operational efficiencies across the People & Culture function
  • Maintain and organize team documentation in Microsoft Teams channels and the Employee Resource Center
  • Handle confidential People & Culture documents and financial information with professionalism and discretion
  • Provide backup support for People & Culture administrative activities during absences or high-volume periods

Required

• 3+ years of experience in an Executive Assistant, Administrative, Operations, HR Support, or related role
• Strong organizational skills with exceptional attention to detail and follow-through
• Excellent written and verbal communication skills with a polished and professional presence
• Ability to manage…