CO- Administrative Assistant to Chief Officer

Starting Date: Immediately

Job Description Code:10A.010

Division/Department:Clerical

Pay Grade:CO-5

Pay Type:Salaried;
Non-Exempt

Retirement:TRS

Contract Work Year:235 Days/40 Hour Work Week

Reports To:Division Chief Officer

Evaluation Instrument:PEI

Standard high school diploma or satisfactory completion of a General Education Development (GED) Testing Program; business or technical training preferred. Three years of related secretarial experience. Ability to establish an effective working relationship with staff and the public; excellent verbal and written communication skills; exercise independent judgment and make decisions; advanced technology skills; must be able to work in a fast-paced environment;

must be able to handle multiple tasks and diversified duties at any given time.

Provide a variety of skilled secretarial duties involving sub-administrative responsibilities and judgments to relieve supervising personnel of routine office procedures in a responsible and accurate manner.

• Follow instructions to perform advanced secretarial/clerical work.
• Take dictation, and type correspondence, articles, reports, manuals and other materials on general or technical subjects; draft routine acknowledgments in response to inquiries not requiring a supervisor’s attention.
• Examine, check and verify complex statistical and other reports for completeness and accuracy of computations; determine conformity to established requirements and personally follow up the more complicated discrepancies.
• Compile, file and maintain forms; summarize and record as necessary to ensure accurate, up-to-date accountability.
• Maintain updated and accurate files of general correspondence and business documents.
• Maintain, gather and organize data, statistics and other information, and prepare reports, as required.
• Maintain absolute confidentiality of both written and verbally-expressed sensitive materials and information.
• Use desktop publishing skills and other technologies to create forms and presentations.
• Operate standard office equipment such as typewriter, calculator, microcomputer, copy and fax machines, as well as equipment developed from future technology as required by the job.
• Answer telephone, screen callers and refer to appropriate person; greet visitors, ascertain nature of business and direct to appropriate person.
• Interact effectively with the general public, staff members, students, teachers, parents and administrators, using tact and good judgment.
• Maintain a schedule of appointments and arrange meetings, conferences and trips for administrator.
• Provide functional guidance to other clerical employees, as assigned.
• Exercise a significant amount of authority to complete assigned duties with minimal review by the administrator.
• Prepare purchase orders for materials and resources, as well as office supplies, and monitor expenditures.
• Duplicate, collate, and disseminate written materials to schools and appropriate personnel.
• Possess and maintain valid and appropriate license, certificate and/or credential as may be required for this position.
• Follow work scheduling and attendance requirements in a regular, predictable and punctual manner.
• Participate successfully in the training programs offered to increase the individual’s skill and proficiency related to the assignment.
• Review current developments, literature and technical sources of information related to job responsibility.
• Ensure adherence to good safety procedures.
• Follow federal and state laws, as well as School Board policies.
• Perform other duties as assigned.

FICA is paid by the employee and matched by the School District. Temporary workers do not qualify for employee benefits.

Full-Time