DOC Illinois River CC Record Office Associate

Position Title:

Office Associate

Job

Requisition

Opening Date: 06/24/2026

Closing Date: 07/08/2026 11:59 PM

Agency:
Department of Corrections

Class

Title:

OFFICE ASSOCIATE - 30015

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Starting Salary (Effective 7/1/26) $4,307 a month;
Full Range $4,307-$5,655 a month

Job Type: Salaried

Category:
Full Time

County:
Fulton

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

IDOC is looking to hire an Office Associate to perform sentence calculations and process a variety of paperwork. In addition, this position will process disciplinary tickets, prepare information packets for writs and furloughs, maintain master files, and keyboard a variety of complex documents. If you are detail oriented and can multi-task, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

* Performs complex sentence calculations and processes the necessary paperwork for Earned Discretionary good time, educational and work assignment good conduct credits, revocation/restoration of good conduct credits.

* Processes disciplinary tickets, i.e. recording, filing, proper calculation and notification of grade demotions/loss of privileges resulting from disciplinary action in accordance with Department Rules/ Administrative Directives.

* Accurately and timely prepares information packets for court writs and furloughs.

* Maintains master files.

* Keyboards complex charts, statistical reports, documents, forms, memoranda, and letters including medical terminology where an understanding of specialized terms is required to ensure clarity and accuracy.

* Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.

* Requires ability to keyboard accurately 45 words per minute.

Conditions of Employment

* Requires ability to pass the IDOC/IDJJ background check.

* Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

* Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.

* Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:

See Below

8:00am - 4:00pm Mon-Fri;
Sat/Sun off

Headquarter

Location:

Illinois River Correctional Center 1300 W Locust St, Canton, Illinois, 61520

Work County:
Fulton

Agency Contact:
Holly Martin

Email:
Holly.

Martin

Posting Group:
Office & Administrative Support

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the…