Academic Office Assistant

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Job Title: Office Assistant, Academic Support

Status / FLSA Status: FT/Nonexempt

Classification: Classified (Clerical Services II)

Department: Academic Support

Location: Canton Campus

Date Updated: July 2026

The Academic Support Office Assistant supports Learning Resource Center operations in circulation, technical, and virtual services while protecting the confidentiality, security, and permanency of records.

• Performs reception duties such as screening and receiving visitors and incoming telephone calls. Serves as a resource person for students by answering questions about programs or directing questions to appropriate person and/or department.
• Performs complex office management and clerical functions including, but not limited to, calendar maintenance, meeting coordination, filing, proofreading, and ordering and inventorying office supplies; uses a variety of office and administrative software tools to produce correspondence and spreadsheets, maintain databases, prepares office mailings, prioritizes and/or distributes incoming departmental mail.
• Assists with oversight of computer lab areas with regards to start up and shut down processes and contacts Help Desk when necessary.
• Coordinates the Learning Resource Center's online tracking software (Trac Cloud) and early alert system (SAGE) which includes data input and retrieval, running reports, the creation of referrals, and coordination with students and other staff such as faculty, college advisors, athletics, and Learning Resource Center staff.
• Assists with coordination of peer and professional tutors which includes recruiting perspective tutors, communicating with perspective tutors, training new tutors, completion of new tutor paperwork, tutoring schedules, and the creation of tutoring appointments for students.
• Administers student testing in the Learning Resource Center and outside of the LRC which includes students with accommodations and other limited proctored exams.
• Assists with presentations to student groups or prospective students about Learning Resource Center services.
• Assists library patrons in formulation and interpretation of research needs and provides instruction in location and evaluation of library materials in print and non-print formats. Assists with library collection inventories, creating and applying spine labels for all books and materials, shelving, and shifting, when necessary.
• Enters and maintains information in data systems utilized in the Learning Resource Centers as well as monthly statistics involving all library operations.
• May assist with managing the circulation desk, training of staff, and distributing overdue notices to patrons as needed. This also includes releasing patron holds and deleting patrons expired cards.
• Performs all operations involving the Interlibrary Loan process, using current interlibrary loan software, from request to return of materials including verification, copyright laws and restrictions, and lending and delivery options. Communicates with the patron about the status of the Interlibrary Loan.
• Assists with projects and department initiatives, including, but not limited to, creation and distribution of flyers and other Learning Resource Center related materials.
• Assists with coordination of the Student Needs Center including organization, purchasing, coordinating donation drives, and restocking.
• Coordinates the creation of student and employee .
• Provides backup coverage for the Canton Receptionist during breaks and absences.
• Assists with the laptop lending program.
• Performs other duties as assigned by the supervisor.

This position has no supervisory responsibilities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A high school diploma or high school equivalency credential is required. An associate degree from a regionally accredited institution is preferred.
• Experience with and knowledge of computers and software is required.
• Experience using Microsoft applications with a…