Administrative Assistant

About Us

Welcome to United Utility Services, a dynamic player in the electric utility industry. As a trailblazer, we provide comprehensive and innovative offerings that bolster power infrastructure investments across the U.S. We proudly serve as the parent company to industry‑leading utility service contractors specializing in transmission, substation, distribution, and grid hardening projects. Our Core Values are clear and simple:
Safety, Quality, Integrity, and Professionalism. At United Utility Services, we craft power delivery solutions – built safe, engineered smart, and driven by what customers demand – fueling communities with reliable energy.

Location:

Canton, MS.

Benefits include medical, dental, and vision insurance;
Health Savings Account (HSA) and Flexible Spending Account (FSA) options where applicable; 401(k) with company match; paid time off; company-paid holidays; and short and long‑term disability.

The salary range for this position is $22–$30 per hour. Final compensation will be determined based on experience, qualifications, and overall fit for the role.

As an Office Administrator at United Utility, you will serve as a critical resource supporting both contract administration and day‑to‑day office operations. This role is responsible for maintaining contract documentation, tracking key contractual milestones, supporting risk management processes, and ensuring efficient administrative operations across the organization.

• Document, track, and maintain contracts throughout the contract lifecycle.
• Update Salesforce records to ensure opportunities are linked to executed contracts.
• Assist in preparing reports and Risk Analysis Matrix documentation for review by senior management and executives.
• Provide ongoing support to business units regarding administration of contractual agreements.
• Track and monitor contract milestones, expiration dates, due dates, renewals, and other critical deadlines.
• Maintain contract records using document management systems, software tools, and tracking matrices.
• Review contractual terms and conditions, leases, NDAs, and supplier/vendor agreements to ensure alignment with company standards and risk profiles.
• Assist with commercial reviews, including invoice schedules, contract milestones, insurance requirements, and bond requirements.
• Coordinate with insurance brokers to obtain and maintain certificates of insurance and other contractual insurance documentation.
• Maintain efficient day‑to‑day office operations and support administrative processes across the organization.
• Serve as a central point of contact for administrative support and office‑related inquiries.
• Maintain organized digital and physical filing systems for contracts, employee records, and administrative documentation.
• Assist management with special projects, reporting, and operational support as needed.
• Coordinate meetings, communications, travel arrangements, and office logistics.
• Prepare reports, spreadsheets, presentations, and documentation for leadership and internal departments.
• Support employee onboarding and orientation activities, including preparing documentation, scheduling sessions, and coordinating onboarding logistics.
• Coordinate travel and hotel accommodations for new hires and communicate orientation schedules and reporting instructions.
• Process employee administrative documentation, including approved terminations and personnel record updates.
• Maintain employee administrative records while ensuring confidentiality and accuracy.
• Assist management with employee administrative requests and documentation needs.
• Process Concur expense reports and ensure expenses are reconciled and submitted within monthly deadlines.
• Review expense reports and reimbursement requests for completeness, accuracy, and compliance with company policies.
• Support tracking of administrative expenses and financial documentation.
• Assist with purchase orders, vendor invoices, and administrative purchasing activities.
• Create and maintain employee uniform accounts and coordinate ordering and account updates.
• Coordinate with vendors, service providers, and suppliers to support office…