GME AND CME Coordinator - Medical Education

GME And CME Program Coordinator

The primary purpose of the GME and CME Program Coordinator is to provide administrative support for the GME office including preparation of the new residents to begin their academic year every July 1st. The Coordinator also manages many resident activities and files to assure compliance with regulatory body and hospital policies. As the CME coordinator, this position provides support to the CME program by coordinating all CME meetings, CME applications, and regulatory reporting.

The Medical Education Department provides administrative, operational, and accreditation support for residency and fellowship training programs. The department works collaboratively with residents, fellows, faculty, program directors, institutional leadership, and accrediting bodies to ensure the successful administration of graduate medical education programs. The department also collaborates with affiliated medical schools to ensure high-quality educational experiences for medical students.

Qualifications:

• High School Diploma or equivalent. Associates or Bachelor’s degree in business management/administration, preferred.
• Skills:
  
  Detail oriented. Communicate effectively; professional verbal and written communication. Adaptability to changing work environment or needs. Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Tracking deadlines and accreditation requirements. Maintaining accurate records. Document management and reporting. Data entry and database management.

Responsibilities:

• Responsible for new resident onboarding
• Handles the processing of J1 visas
• Works with the Educational Commission for Foreign Medical Graduate (ECFMG)
• Processes and monitors the acquisition of Ohio Training certificates
• Assures payments
• Performs follow up as needed
• Prepares contracts and resident information packets
• Acquires Medical Record, DEA, Medpac, NPI and employee
• Coordinates Cerner assignments
• Assures new residents meet all requirements to begin training
• Coordinates ACLS and BLS class assignments
• Collects and tracks the necessary documentation to begin residency
• Sets up pre-employment meetings and physicals
• Conducts pre-employment meetings as needed
• Assigns lockers if requested
• Organizes/Coordinates Resident Orientation Day
• Coordinates speakers and training stations
• Coordinates room set-up, AV needs, food
• Prepares:
  Information Card for each resident
• Agenda Orientation folders/sign in sheets
• DEA/Medical Records signature pages
• Sends out invitations/notices
• Performs various tasks for the Residency/Fellowship Programs
• Coordinates the renewal of Ohio training certificates and any follow up it requires
• Coordinates salary increases and updates benefit time with HR/Payroll
• Coordinates graduate termination notices/tasks for various departments
• Maintains up-to-date files on residents/fellows
• Orders and distributes lab coats
• Accurately completes residents’/fellows’ contracts
• Completes employment/training verification and loan deferments as requested
• Tracks and completes Travel and Education allowance reimbursement for FM faculty and residents
• Tracks Health Club reimbursements
• Allocates meal allowances every 4 weeks
• Completes resident and faculty checks requests for all miscellaneous expense reimbursements
• Updates the house staff poster annually
• Inspects call rooms periodically and makes recommendations for improvement
• Follows through on all maintenance problems
• Assists Medical Education Department
• Updates Resident Physician Manual annually
• Manages/tracks monthly House staff conferences
• Distributes and tracks monthly Medicare Physician Time Studies
• Manages Spotlight Board
• Completes Aultman payroll in KRONOS for support staff, faculty and residents
• Maintains accurate office supply system and general office files
• Orders all special equipment for the Department
• Provides assistance with the copy machine and makes service calls when necessary
• Assist in covering front desk, mail and fax distribution
• Assist support staff with a variety of tasks such as tallying and copying
• Various tasks assigned by The Administrative Director of Medical Education
• Coordinates sending/retrieving/recording of boxes in storage
• Manages/books on call rooms
• Books conference rooms for…