School Administrative Assistant

• Location 2400 Cleveland Avenue NW,Canton, OH, 44709,United States
• Base Pay $35,000.00 - $40,000.00 / Year
• Job Category Non-Certified
• Relocation Expense Covered No
• Employee Type Full time
• Manage Others No

• Name Valerie Hughes
• Email valerie.hughes

Description

The School Administrative Assistant provides administrative and clerical support to school staff and plays a vital role in supporting a wide range of services for students, families, staff, and the broader school community. This position requires a highly organized, detail-oriented professional who can manage multiple tasks while maintaining a welcoming and responsive front office.

• Proficient in the use of standard office equipment and relevant software applications
• Ability to prepare and maintain accurate records and documents
• Knowledge of basic mathematics, grammar, punctuation, and office procedures
• Displays familiarity with school operations, policies, and compliance requirements
• Schedule and manage multiple meetings and events
• Collect and organize data and maintain accurate files
• Adapt to frequent interruptions and changing priorities
• Communicate effectively with diverse individuals and groups
• Maintain confidentiality of sensitive information
• Function as a team member and represent the school professionally
• Draft correspondence, reports, and other documents from oral or written instructions
• Maintain and update files, student records, and enrollment data using tools such as Progress Book Suite, ODDEX, Online Registration, and File Bound
• Handle confidential information related to students, staff, and school business
• Manage incoming/outgoing mail and direct communications appropriately
• Monitor student attendance and report concerns to the Director per SAM and state policy
• Answer and direct phone calls and messages in a professional manner
• Order and maintain office and classroom supplies
• Perform bookkeeping duties including collection of fees and handling of financial transactions
• Maintain appointment schedules and coordinate meetings (e.g., IEPs, parent conferences)
• Greet and screen visitors according to school protocols
• Oversee the infirmary, administer student medications per policy, and maintain related logs
• Track staff attendance and prepare payroll summary sheets for HR, including leave balances
• Attend staff meetings, student orientations, and Board meetings as needed
• Monitor school entry points, door systems, and emergency alerts
• Request maintenance or IT support via the Help Desk when needed
• Coordinate student records and transportation with local districts
• Prepare and submit accurate reports to ODE, EMIS, and other agencies as required
• Organize logistics for field trips, including lunch, transportation, and permissions
• Prepare and submit CN6/CN7 documentation for the school lunch program
• Maintain compliance with student/employee confidentiality regulations
• Support the implementation of SAM policies and contracts
• Serve as the point of contact for onboarding schedules and general staff orientation
• Liaise with HR for employment changes, including hiring, resignations, FMLA, Workers' Comp, etc.
• Promote positive internal and external relations

None

This job operates primarily in a school environment and may require collaboration across multiple buildings or departments.

• Regularly required to talk, hear, and engage in active listening.
• Frequently required to stand, walk, use hands to handle or feel objects, and reach with hands and arms.
• Specific vision requirements include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.

Full-time position; f requently requires extended hours and the ability to work outside of standard school hours

Travel is required to attend professional development sessions, trainings, and statewide meetings as appropriate.

• Four (4) year degree with coursework in office organization, clerical skills, or personnel support preferred OR a minimum of four (4) years of progressively responsible administrative or secretarial experience
• High proficiency in Microsoft Word, Excel, and database systems
• Experience in charter schools, education, or nonprofit settings preferred
• Ability to multitask and remain focused despite frequent interruptions
• Typing accuracy of at least 50 wpm preferred
• Reliable attendance and punctuality
• Professional appearance and grooming in…