Project Coordinator - Construction Job Canton area,Ohio USA,Administrative/Clerical

Located at our Canton, OH facility, the Project Coordinator position will provide administrative support to the Project Managers and the project management process.

Responsibilities:

Prepare bid documents – compile bid packets / proposals
Complete job pre-qualification forms, new customer forms, EFT request forms
Delivery of bids including bids that require hand delivery vs. submitted electronically
Set up new jobs and create purchase orders in accounting system
Work with estimating department on turnover process and documentation, assign project numbers and move files form estimating to project management when project is awarded
Send out a Notice of Commencement requests and Notice of Furnishings letters
File notice to owner
Prepare subcontracts and change orders - Sub/ material equipment POs separate from COs
Ongoing and contact with subcontractors, contractors, PMs, etc.
Understand and apply job costing, cost codes and cost classes
Understand and apply retainage and percentage of completion
Request insurance certificates and bonding, etc. as applicable from agents
Certificates of insurance to general contractor
Prepare various types of AR Invoices, AIA, and T&M
Prepare letter or spreadsheets for Project Managers - job set up sheet
Understand application of and process - sales and use tax relating to job setup
Send out WC & W9 forms when requested by customers
Update all qualification/background documents every 6 months / as needed
Submit documents via client websites and portals
Compile Operation & Maintenance Manuals
Compile job close out documentation
Assist/complete with all front-end documents for projects
Process GC C/O keep log and COINS updated to reconcile for WIP
Pull permits
update CPR Master List
Collect CPR's/Security Access etc. from subs-send to GC / Owner
Coordinate with PMs on timely monthly billings for large AIA billings and small billings
Aging A/R
Workflow for AP
Bonds – Backup
Safety paperwork requests / ISNet / eligibility to get into a facility
Plotter work / scanning blueprint documents
Enter write-up, Schedule of Values
Major equipment purchase orders- issue letters of intent to include requesting lead times and submittal data
Subcontractors- issue letters of intent and request submittal data
Coordinate turnover meetings from estimating to operations
Available at office for ongoing and immediate coordination with PMs
Process and execute necessary permits that are required for construction projects.
Set up, organize, and maintain the construction project filing system on server
Assemble contract and subcontract routing process
Purchase orders and direct owner purchases
Close-out process
PM special coins reports / drawdowns
Print reports requested by project managers
File current inspection test reports and daily reports that are provided by superintendents
Field team folder on server for foreman access
Other duties as assigned

Qualifications:

High School Diploma (or equivalent) – required
Microsoft Office - required
Strong attention to detail – required
Strong organizational skills – required
Ability to work with the GM, contractor, subcontractor, PM, etc. to interact with, address questions or action items that surface regarding a job during core hours
Ability to participate in bid day procedures – including last minute collaborative efforts
Ability to support the PM, team members as necessary

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Applicants must be currently authorized to work in the United States on a…