Contract Admin - Purchasing

The Contract Administrator supports the Sourcing and Contracting Department by administering and maintaining Group Purchasing Organization (GPO) and locally negotiated supplier contracts across the Aultman Health Foundation. This role is responsible for ensuring pricing accuracy, contract compliance, data integrity, and effective downstream execution of contractual agreements once sourcing strategies and commercial terms have been established.

The Contract Administrator works closely with the Executive Director of Sourcing and Contracting, Contract Analysts, Purchasing, and Accounts Payable to ensure that contract terms, pricing, rebates, and conditions are properly documented, maintained, and operationalized within enterprise systems. This position plays a critical role in protecting contract value, ensuring compliance, and supporting savings realization.

The Contract Administrator supports ownership and administration of GPO and local supplier contracts for clinical and non‑clinical goods and services. The role ensures accurate contract management and documentation, pricing maintenance, and compliance monitoring throughout the contract lifecycle.

Under the direction of the Executive Director of Sourcing and Contracting, the Contract Administrator partners closely with Contract Analysts to support contract execution, analytics, and compliance activities. This position also collaborates with Purchasing and Accounts Payable to ensure pricing accuracy, issue resolution, and alignment across the procure‑to‑pay workflow.

• Bachelor’s degree in Business, Supply Chain, Finance, Healthcare Administration, or related field preferred; or equivalent experience
• 3–5 years of experience in contract administration, supply chain, procurement, or healthcare materials management
• Experience working with GPO contracts and locally negotiated agreements preferred
• Strong working knowledge of pricing, rebates, and contract compliance concepts
• Experience with ERP/MMIS systems and contract repositories preferred

• Maintain a professional demeanor and appearance,
• Adhere to organizational dress code standards.
• The Contract Administrator will demonstrate a collaborative mindset, working effectively across purchasing, clinical, and administrative teams.
• Maintain a consistently positive, proactive, and solution‑focused attitude.
• Ability to perform effectively in a fast‑paced, high‑pressure environment.

• Strong analytical and spreadsheet skills for pricing analysis and comparisons
• High level of attention to detail and data accuracy
• Effective verbal and written communication skills
• Ability to manage multiple priorities with minimal supervision
• Proficient in Microsoft Word, Excel, Access, Outlook, and web‑based tools
• Strong interpersonal skills with ability to collaborate cross‑functionally
• Professional demeanor and service‑oriented mindset
• Administers and maintains GPO and locally negotiated contracts, including pricing, terms, tiers, and amendments
• Ensures accurate contract pricing is loaded and maintained within MMIS/ERP systems and aligned with vendor systems
• Manages research and resolution of contract pricing discrepancies through to closure
• Maintains centralized repositories for electronic and paper contract documentation
• Tracks contract expirations, renewals, amendments, and compliance requirements
• Contract Compliance & Value Support
  • Supports identification and tracking of contract benefits, inefficiencies, savings, rebates, and utilization opportunities
  • Reviews non‑contracted and off‑contract spend to identify opportunities for contract alignment or standardization
  • Analyzes supply contracts against GPO benchmarks and affiliate hospital comparisons
  • Supports contract compliance monitoring and reporting initiatives
• Works closely with Contract Analysts to support contract analytics, benchmarking, and reporting
• Collaborates with Purchasing to ensure accurate execution of contract pricing and terms at the point of order
• Partners with Accounts Payable to resolve pricing, invoice, and rebate‑related discrepancies
• Maintains productive relationships with vendors to support pricing accuracy and…