Grants Coordinator

Description

Position Title:

Grants Coordinator

Employer:

Workforce Initiative Association

Work Location:

In-Person, Canton, Ohio

Employment Type:

Regular, Full-Time, Non-Exempt

Compensation: $25.13 - $28.21/hour; $49,000 to $55,000/annually (37.50 hrs/week|1950 hrs/year); commensurate with experience

Our organization is looking for a detail-oriented Grants Coordinator to manage procurement, contracting, and monitoring of subrecipient and contractor agreements. You'll oversee the contract lifecycle, invoice billing and payment, and subrecipient compliance; serving as a trusted partner across the organization.

If you are detail-oriented, efficient in time management, strong in verbal and written communication, and genuinely committed to sound stewardship of public funds and someone who brings a professional, positive attitude to every interaction.

The Grants Coordinator is responsible for the procurement, contracting, and monitoring of subrecipient and contractor agreements for the organization. This role involves coordinating the receipt, evaluation, and processing of contract proposals, creating and managing contracts, overseeing the billing and payment of invoices, and ensuring compliance with all applicable government regulations and legislation. The Grants Coordinator will also be tasked with monitoring subrecipient performance, providing technical assistance, and ensuring that all activities align with federal, state, and local policies.

• Coordinate the procurement process, including the solicitation, receipt, review, and evaluation of contract proposals and subrecipient awards. Maintain potential service provider lists; organize and facilitate proposal conferences.
• Evaluate contract proposals and subrecipient awards against established procurement criteria, and develop, negotiate, and execute subrecipient and other contracts in accordance with organizational policy and applicable federal and state grant requirements.
• Oversee the lifecycle of contracts, including amendments, renewals, and closeouts, determining when and how contract terms should be modified.
• Maintain accurate and organized contract files and documentation.
• Coordinate occasional administrative procurement projects on behalf of the organization.

• Monitor subrecipient agreements to ensure compliance with federal and state laws, regulations, and local policies.
• Apply the organization's risk-assessment criteria to assign subrecipient risk levels, and use the assigned risk level to determine the scope, frequency, and intensity of required monitoring per established procedures. Apply established federal and state criteria to make subrecipient-versus-contractor determinations, escalating unclear cases to the Accounting Manager.
• Conduct regular on-site and desk audits of subrecipients to evaluate program performance, financial management, and adherence to contract terms.
• Review subrecipient audits, cost allocation plans, indirect cost rates, expenditure reports, policies, and procedures to ensure alignment with regulatory and funder requirements, identifying findings against established compliance standards.
• Provide guidance and technical assistance to subrecipients to help meet compliance standards.
• Prepare monitoring reports documenting findings and draft recommended corrective actions for the Accounting Manager's review and approval. Follow-up on the implementation of approved corrective action plans.
• Provide quality control monitoring of the organization's internal program activities.

• Review invoices for contract compliance and cost reasonableness against established criteria and recommend approval or rejection to the Accounting Manager, ensuring timely and accurate payment processing in alignment with contract terms.
• Monitor subrecipient budgets, ensuring proper use of funds and compliance with financial reporting requirements.
• Assist in the development and management of budgets related to contracts and subawards.
• Collaborate with organization and subrecipient managers to ensure funding is expended within grant guidelines and periods of performance.

• Ensure all procurement and contracting activities adhere to relevant laws and regulations.
• Prepare and submit required reports to federal, state, and local agencies, ensuring accuracy and timeliness. Prepare and distribute Schedule of Expenditures of Federal Awards (SEFA) reporting information to subrecipients.
• Provide oversight of program performance standards, data entry, and records maintenance.
• Stay informed of changes in laws and regulations that may impact procurement, contracting, and subrecipient monitoring activities.

• Report regularly to the Accounting Manager on procurement, contracting, and monitoring activity, escalating high-risk, high-dollar, or unusual items for review.
• Route final award decisions,…