Registrar-School Nsg Admin

Principal Accountabilities (summary)

The Registrar reports directly to the Dean of Student Success. The Registrar manages the overall operation of the Office of the Registrar and has primary responsibility for ensuring the security and integrity of student data, records, and College transcripts (including degree audits); collaborating with the Assistant Registrar for all functions related to registration, enrollment certification, awarding of degrees, and graduation processing;

maintenance of the degree audit system; maintenance of many academic policies including those that govern disclosure of student information (e.g., FERPA). The Registrar develops vision/priorities for the office, works closely with academic leaders.

• Master's level degree preferred, bachelor’s required.
• Prior experience as a registrar or associate/assistant registrar or closely related position in higher education required.
• Demonstrated knowledge and experience in the use and management of a complex student information system.
• Experience in planning and implementing new technologies into office procedures.
• Sound judgment in applying complex academic guidelines and regulations.
• Ability to work effectively with all levels of the campus community.
• Strong interpersonal skills and ability to communicate effectively in writing and in person with a variety of constituencies.
• Organizational and planning skills are essential, as well as an ability to work and make decisions independently.
• Experience with Microsoft Office suite, including Word and Excel;
  Access preferred.

• Ability to effectively present information and respond to questions from groups of students, managers and customers.
• Complex critical thinking and problem-solving abilities, particularly with respect to policy evaluation and student information management.
• Hands‑on creation and maintenance of all SIS processes relating to student records, registration, graduation, grading, and other office responsibilities, including the provision of reports using the SIS.
• Participation and service as part of the Academic Affairs Division and leading initiatives as determined by the Vice President of Academic Affairs.

Registrar: 02/01/2022/ 10/23 08/2025

• Registration
• Interpret and enforce academic rules and regulations; monitor academic standing.
• Build the course offering schedule.
• Establish registration procedures and direct the registration of students.
• Coordinate scheduling and registration process.
• Maintain all class rosters, academic schedules, and enrollment information.
• Maintain open lines of communication with faculty and staff regarding registration process.
• Review and audit the academic records of students petitioning for a degree.
• Determine students eligible for the degree and for academic honors.
• Recommend and participate in the development and implementation of college policies and procedures regarding student registration, records, class schedules, residency requirements, identification cards, and graduation.
• Build new curriculum in the student information system and update accordingly; create and apply degree audits each semester.
• Build programs of study (majors, minors, and certificates).
• Reports/Communication: develop and publish annual college catalog; serve as College Credit ODDEX official; prepare Honor/Award list each semester; develop and maintain all information regarding registration on the college website.
• Coordinate with IT for graduation reports and semester snapshots; prepare ad hoc reports of directory information for authorized persons; run a wide variety of reports (e.g., enrollment, pass rate, course offerings, etc.) on a frequent basis.
• Records Management: record and process all student grades; produce and retain student grade cards/transcripts; release records according to registration policies and legal requirements governing the confidentiality of student records.
• Stay abreast of Department of Education regulations, particularly FERPA; play a critical role in registrar module SIS management, including testing SIS upgrades in the timeframe recommended by IT.
• Function within the…