Accounting Associate

Key Accountabilities:

KRA 1:
Customer Collections - Cash receipts and application

• Daily cash application in accordance with Midwest's banking systems

• Maintain AR records to ensure that subsidiary ledgers are up to date, credits and payments are applied accurately, and uncollectible amounts are identified and managed.

• Initiate collections efforts on all delinquent accounts. Escalate delinquent accounts once normal collection efforts have failed.

KRA 2:
Accounts Payable Process Management

• Ensure all invoices are entered accurately and timely.

• Review vendor statements for missing invoices.

• Contact vendors to resolve discrepancies and request missing invoices.

• Identify Price and Quantity Variances and work with Purchasing to resolve.

• Track daily AP Defect data.

• Establish and set up new vendors within ERP system, including completion of credit applications and obtaining appropriate documentation

• Maintain vendor cards to ensure payment terms, payment methods, and vendor information are current and accurate.

KRA 3:
Coordinating Vendor Payments

• Responsible for creating and processing the weekly payment run, using professional judgment to determine which vendors and invoices need to be paid.

• Accountable for processing and posting into the ERP system all manual ACH payments, Auto Pull payments, and payments outside of the normal weekly payment run.

• Create and process ACH payments and upload check positive pay information through bank portal.

KRA 4:
Document Scanning and Storage

• Assist with the implementation of Square 9 document scanning software.

• Promptly scan, upload, and index all vendor invoices, contracts, and key documents into Square 9.

KRA 5:
Month-End/Year-End Closing Support

• Reconcile AR and AP subsidiary ledgers with aging schedules, investigating any discrepancies or errors.

• Aid with Balance Sheet reconciliations under the supervision of Senior Accountant

KRA 6:
Support and Backup other Finance Functions

• Assist with additional financial duties as required. Through cross-training, associates are prepared to offer backup and help in various areas of the finance department, which improves both efficiency and adaptability.

Key Authorities:

• Safety is the number one priority  associate has the authority to stop work if they have identified a work hazard or potential safety violation. The associate may submit a near miss report to management without the threat of discipline.

• This role has the authority to approve credit of $25,000 and under. Any credit above $25,000 should be reviewed and approved by the Senior Accountant or other senior leadership.

• Initiate communication with market leaders regarding delinquent AR accounts as necessary.

• Utilize continuous improvement efforts to efficiently and effectively manage existing systems and processes.

• Update and maintain vendor accounts.

• Create weekly check run and paying vendors based on established terms.

Benefits at Midwest

We offer a comprehensive benefits package designed to support your health, well-being, and financial future. This includes:

• Medical, Dental & Vision Insurance - with multiple plan options and HSA contributions
• Life Insurance - basic and supplemental coverage
• Short- & Long-Term Disability - income protection when you need it most
• Flexible PTO - take the time you need, when you need it
• 401(k) with Generous Match - automatic enrollment and employer contributions
• Wellness Program - earn rewards and premium discounts
• Flexible Spending Accounts (FSA) - for healthcare and dependent care expenses

Pre-employment drug screening and background checks are required. The company offers a competitive salary. EOE

Equal Opportunity Employer
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