Accounting Associate

KRA 1:
Customer Collections - Cash receipts and application

• Daily cash application in accordance with Midwest’s banking systems
• Maintain AR records to ensure subsidiary ledgers are up to date, credits and payments are applied accurately, and uncollectible amounts are identified and managed.
• Initiate collection efforts on all delinquent accounts. Escalate delinquent accounts once normal collection efforts have failed.

• Ensure all invoices are entered accurately and timely.
• Review vendor statements for missing invoices.
• Contact vendors to resolve discrepancies and request missing invoices.
• Identify price and quantity variances and work with Purchasing to resolve.
• Track daily AP defect data.
• Establish and set up new vendors within ERP system, including completion of credit applications and obtaining appropriate documentation.
• Maintain vendor cards to ensure payment terms, payment methods, and vendor information are current and accurate.
• Responsible for creating and processing the weekly payment run, using professional judgment to determine which vendors and invoices need to be paid.
• Accountable for processing and posting into the ERP system all manual ACH payments, auto pull payments, and payments outside of the normal weekly payment run.
• Create and process ACH payments and upload check positive pay information through bank portal.

• Assist with the implementation of Square 9 document scanning software.
• Promptly scan, upload, and index all vendor invoices, contracts, and key documents into Square 9.

• Reconcile AR and AP subsidiary ledgers with aging schedules, investigating any discrepancies or errors.
• Aid with balance sheet reconciliations under the supervision of Senior Accountant.

• Assist with additional financial duties as required. Through cross‑training, associates are prepared to offer backup and help in various areas of the finance department, which improves both efficiency and adaptability.

• Safety is the number one priority  associate has the authority to stop work if they have identified a work hazard or potential safety violation. The associate may submit a near‑miss report to management without the threat of discipline.
• This role has the authority to approve credit of $25,000 and under. Any credit above $25,000 should be reviewed and approved by the Senior Accountant or other senior leadership.
• Initiate communication with market leaders regarding delinquent AR accounts as necessary.
• Utilize continuous improvement efforts to efficiently and effectively manage existing systems and processes.
• Update and maintain vendor accounts.
• Create weekly check run and pay vendors based on established terms.

We offer a comprehensive benefits package designed to support your health, well-being, and financial future. This includes:

• Medical, Dental & Vision Insurance – with multiple plan options and HSA contributions
• Life Insurance – basic and supplemental coverage
• Short‑ & Long‑Term Disability – income protection when you need it most
• Flexible PTO – take the time you need, when you need it
• 401(k) with Generous Match – automatic enrollment and employer contributions
• Wellness Program – earn rewards and premium discounts
• Flexible Spending Accounts (FSA) – for healthcare and dependent care expenses

Pre‑employment drug screening and background checks are required. The company offers a competitive salary. EOE

• Good Judgment – Some knowledge
• Critical Thinking – Some knowledge
• Verbal Communication – Some knowledge

• Enthusiastic – Shows intense and eager enjoyment and interest
• Team Player – Works well as a member of a group
• Detail Oriented – Capable of carrying out a given task with all details necessary to get the task done well

• Work‑Life Balance – Inspired to perform well by having ample time to pursue work and interests outside of work
• Growth Opportunities – Inspired to perform well by the chance to take on more responsibility
• Goal Completion – Inspired to perform well by the completion of tasks

High School or better.

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.