Facilities and Maintenance Manager

Biblical Principles and Expectations: All employees proclaim the Gospel of Jesus Christ through their employment, and thereby further Malone's mission to provide students with an education based on biblical faith in order to develop men and women in intellectual maturity, wisdom, and Christian faith who are committed to serving the Church, community, and world.

I. University Overview

Malone strives to provide an education that produces graduates with a love of truth and a vibrant, mature faith. Our intent is that students attain the wisdom, knowledge, and skills necessary to serve, engage, and transform the communities in which they live and work. To this end, we provide the curricular and co-curricular context in which to pursue the following educational goals:
Understand and critically engage those bodies of knowledge and cultural influences that have shaped the world;
Understand the biblical, historical, and theological foundations of the Christian faith;
Think critically and creatively and communicate effectively in multiple contexts;
Attain expertise in at least one profession or academic discipline and lay the foundation for meaningful work or further studies at the graduate level; and explore the implications of the Christian faith for all areas of living, including intellectual, spiritual, and community pursuits.

II. University Expectations

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds Malone in prayer
• Participates in community worship as schedule permits
• Demonstrates behavior aligned with Malone's Mission, Foundational Principles, Doctrinal Statement and its Community's General Principles
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

III. Job Summary

Reporting to the Facilities Director, the Facilities and Maintenance Manager oversees daily operations for building systems, including mechanical, electrical, and life safety. This role manages maintenance, housekeeping, and grounds staff while developing departmental policies and coordinating the preventative maintenance program to ensure efficient university operations. The Facilities and Maintenance Manager implements maintenance policies, supervises and mentors staff, and coordinates external contractors for University-wide repairs and projects.

IV. Essential Duties and Responsibilities

• Manages facility operations and preventative maintenance programs to ensure University infrastructure reliability.
• Oversee the work order system and updates preventative maintenance routines based on manufacturer standards.
• Leads technical discussions regarding building systems for both staff and senior management.
• Inspects facilities and reviews service requests to monitor the progress and quality of maintenance work.
• Evaluates contractor performance for specialized services including HVAC, plumbing, electrical, and elevators.
• Coordinates procurement of supplies and materials needed for maintenance activities.
• Manages the annual budget for the maintenance department.
• Handles fiscal tasks, including preparing purchase orders for external trades and professional services.
• Assists with capital planning for renewal projects and ensures compliance with university bidding and purchasing rules.
• Collaborate with Project Managers to oversee external construction and identify tasks that can be completed more economically by internal staff.
• Participate in committees and task forces to communicate information regarding facility programs and services.
• Responds to emergencies as required, including after-hours situations.
• Directs housekeeping, grounds, and service personnel as requested by the Facilities Director.
• Performs other related duties as assigned to support the department.
• Monitors safety compliance, ensuring all activities meet PPE, ADA, and OSHA regulations.
• Other duties as assigned

V. Knowledge, Skills and Abilities

• Team Management:
  Lead, schedule, and develop diverse teams with empathy, professionalism, and effective conflict resolution.
• Effective Communication:
  Clear oral and written communication across all levels; handle sensitive issues with high discretion.
• Strategic
  
  Collaboration:
  
  Partner with internal departments and external agencies to meet organizational goals.
• Technical & Operational Expertise
• Mechanical Systems:
  Expert oversight of HVAC (VAV, Dual Duct, Multi-Zone), central plants, and emergency power.
• Proactive Maintenance:
  Use CMMS (Brightly/Dude Solutions) to shift from reactive to proactive service standards.
• Technical Literacy:
  Interpret blueprints, maps, and technical drawings to guide long-range renovations.
• Policy & Planning:
  Develop operational policies, cost estimates, and maintenance schedules for multi-site facilities.
• Financial & Project Management
• Fiscal Oversight:
  Manage OpEx/Cap Ex budgets, procurement, and the bidding process.
• Contract Administration:
  Oversee third-party vendors and ensure strict SLA compliance.
• Project Leadership:
  Manage…