Executive Assistant to Chief Operations Officer

Tropicana Properties seeks an Executive Assistant to support the Chief Operations Officer in delivering quality, affordable housing across El Paso. This role manages a complex calendar, coordinates meetings and travel, and prepares reports and presentations tied to property operations and resident service. The assistant tracks projects and deadlines, organizes records, and supports cross-team communication. Ideal candidates bring strong organizational, writing, and Excel skills, discretion with confidential information, and a commitment to mission-driven, community-focused work.

Responsibilities

• Provide high-level administrative support to the Chief Operations Officer, including calendar management, meeting coordination, and travel arrangements
• Prepare, proofread, and organize reports, presentations, and correspondence related to property operations
• Coordinate communication and follow-up between the COO, site teams, vendors, and internal departments
• Track projects, deadlines, and operational initiatives; prepare status updates and meeting agendas/minutes
• Assist with data collection, basic analysis, and reporting on property performance and resident service metrics
• Maintain organized digital and physical filing systems, records, and confidential documents
• Support planning and logistics for internal meetings, trainings, and community-related events
• Handle incoming inquiries with professionalism, prioritizing mission, resident service, and confidentiality

Required Skills

• Executive calendar management
• Travel and meeting coordination
• Business writing and correspondence
• Microsoft Excel
• Microsoft Power
• Point
• Data entry and reporting
• Project coordination
• File and records management
• Property management operations familiarity
• Professional communication