Secretary to Associate Principal​/Clerk

QUALIFICATIONS:

• High school diploma or equivalent required
• Willingness to work with community, staff, and students
• Willingness to grow professionally
• Strong communication, interpersonal and organizational skills required

• Manage active 504 student cases/files.
• At the beginning of the school year, convert incoming freshman data and files to high school reports and files.
• At the beginning of each year, create teacher input and counselor report google forms.
• Evaluate all new students for meetings and accommodation status.
• Call for appointments for meetings, annual and special meetings fill out/scribe 504 reports before meetings.
• Archive all 504 reports, meetings and relevant documentation.
• Send out teacher input forms.
• Sent out counselor report forms.
• Call to remind parents about next day meetings.
• Send out reminders by email to parents, teacher and student about next day meetings.
• Organize meetings and brief coordinator for 504 meetings.
• After each meeting type out/record deliberations, complete reports and archive every 504 meeting or applicable meeting.
• Intake and service of 504 inquiries and initial students.
• Quarterly reconciliation of 504 lists.
• Work with 504 coordinators from other schools when a student has withdrawn/moved.
• Help 504 students taking dual credit class to get accommodations with their college.
• Intake of initial homebound students and case requirements for services.
• Assist in the management of homebound services for students, cases and files.
• MDRs (make appointments, take notes at meetings, record deliberations, archive).
• Preparing and archiving documents and files for legal proceedings and grievances involving 504 students.
• Customer service for students, teachers and families.

• Serve as a representative of the Associate Principal and Canyon High School.
• Customer service for public, teachers, students and families.
• Answer calls and take messages (phone and in person).
• Brief Assoc. Principal as to issues that need to be addressed regarding teachers, students and families and the public.
• Return phone calls and emails on behalf of the Assoc. Principal.
• Make all calendar appointments (504, Parent meetings/calls, TTESS, MTSS, IGC, MDR, HB4545, etc.).
• Discuss issues and troubleshoot with the Associate Principal regarding students, parents and different situations that need to be addressed.
• Help with customer service of students and teachers in the counseling center.
• Send an email reminder to all participants of next day’s meeting.
• Set up and break down meetings, luncheons and special events.
• Taking notes at meetings.
• Assist and support teachers/staff as needed (ex. work front desk).
• Assisting and hospitality with/of campus visitor.
• IGCs (make appointments, take notes at meetings, organize files).
• MTSS (make appointments, take notes at meetings, organize files).
• HB1416 (make appointments, take notes at meetings, organize files).
• Help with crisis management of situations that arise on campus or with students as needed.
• All other miscellaneous tasks as assigned.

• Assisting with registration of students at the beginning of the year.
• Logistics and implementation of Interview Week.
• CRUSH/Freshman orientation.
• College Visit to WT.
• Help with large staff/school gatherings (class meetings, long lunch, special speakers, cap and gown day, class rings day, superintendent scholar, staff meetings, etc).
• Bulk mails to parents.
• Assist with graduation preparations.
• Setup and breakdown of special events, luncheons and breakfasts, etc.