Canyon Kids After School Program Secretary

QUALIFICATIONS:

• Minimum one year of administrative or clerical experience required
• Experience working in an educational or childcare environment preferred
• Strong organizational, interpersonal, and communication skills, both oral and written
• Proficiency in Microsoft Office Suite, Google Workspace, and data entry systems

The After school Program Secretary will provide administrative and clerical support to ensure efficient operation of the after school program.

Responsibilities include, but are not limited to:

• Oversees monthly tuition billing and collections, including issuing late fees and maintaining accurate payment records through My School Bucks
• Maintain and update program documents, including attendance records, registration forms, My School Bucks spreadsheets, supply requisitions, and withdrawal paperwork
• Communicate effectively with parents via phone, email, and Parent Square to address inquiries, provide information, and relay messages from program leadership
• Process and track program supply orders and ensure accurate documentation of financial and enrollment records
  
  Assist in maintaining compliance with district and program policies regarding student records and confidentiality
• Collaborate with program staff and campus leadership to ensure smooth day-to-day operations
• Provide exceptional customer service to families while maintaining professionalism and adhering to program policies
• Exhibit empathy and understanding toward families while remaining firm in upholding established procedures
• Demonstrate initiative, attention to detail, and problem-solving skills in handling administrative challenges
• Perform other duties as assigned by the Program Manager or district administration

• Ability to work independently and take initiative
• Strong attention to detail and accuracy in data management
• Excellent time management and ability to multitask in a fast-paced environment
• High level of professionalism and confidentiality
• Effective written and verbal communication skills
• Customer service driven with a positive and empathetic attitude

• Office environment; frequent interaction with parents, staff, and students
• Ability to sit, stand, and walk for sustained periods as required by daily tasks
• Ability to handle multiple priorities and meet deadlines