Municipal Court Administrator

Job Title:
Municipal Court Administrator

Department:
Municipal Court

Reports To:
City Secretary

FLSA Status:
Exempt

Prepared Date:
September 10, 2026

This position oversees and manages efficient court operations,including scheduling,calendaring, juror management,and recordkeeping. Ensures that court staff provides administrative support to judges,magistrates,and other court personnel.

The ideal candidate will demonstrate exceptional organizational, communication, and interpersonal skills, along with a strong understanding of court procedures and legal terminology. The person selected will play a pivotal role in ensuring the efficient and effective administration of justice.

• Able to work in the U.S.A.
• Have or be able to obtain security clearance to access criminal justice information within 7 days of hire.
• Have a GED or High School Diploma.
• Three (3) years of progressively responsible experience in municipal court administration, court operations, or legal administration.

• Manage the administrative activities of the Municipal Court by supervising, scheduling, and coordinating all court activities, overseeing the preparation of dockets, issuance of warrants, preparation and maintenance of accurate and detailed files and records, as well as monitoring the processing, posting, balancing, reconciliation, and deposit of various payments for court services, probations, and citations.
• Maintain the youth diversion program in compliance with state law:
• Oversee diversion program for various offenses to ensure compliance with applicable requirements.
• Review and update diversion program documentation to align with Texas state law.
• Record and track successful program completions for Office of Court Administration reporting.
• Develop and foster working relationships with community partners to support program compliance.
• Educate and inform defendants and parents/guardians of program requirements and responsibilities to promote compliance
• Supervises, counsels, evaluates, and trains subordinates.
• Performs continual inspections of operational and administrative functions to identify inefficient or ineffective processes to determine workable solutions.
• Monitors and maintains the Municipal Court case management system to ensure proper data input and processing of information as well as accountability. Analyzes program specifications for completeness and conformity to State law requirements.
• Prepares and submits various reports by gathering and interpreting data for reports, monitoring the preparation and submittal of the appropriate reports to State and local agencies for timeliness and accuracy.
• Oversees and manages the Municipal Court budget in consultation with the City Secretary by preparing and administering the approved budget, managing cash handling procedures, monitoring expenditures, ensuring revenue is recorded properly to the appropriate funds, and following established purchasing procedures.
• Manages court dockets by coordinating programs and activities with the Municipal Judge, Police Department personnel, prosecutors, attorneys, witnesses, defendants, and other outside agencies and volunteers related to court activities; ensuring jury trials are coordinated, and all court processes are prepared and executed accurately and timely.
• Administer and support all City policies and procedures.
• Approve timesheets, leave, travel, etc. for clerical staff.
• Perform all other related duties as assigned or requested.
• Inform defendants of their rights and options by phone and at the counter, as provided for under the standing orders of the Presiding Judge.
• Prepare subpoenas and summons; prepare and reconcile daily deposit; prepare and transmit monthly…