Administrative Assistant - Cape Canaveral FL

Administrative Assistant

BAE Systems is establishing itself at Cape Canaveral FL in a new office and is seeking an Administrative Assistant to support our work as a prime contractor on a high-profile U.S. Navy weapon system in a variety of tasks for the Portfolio Acquisition Executive Strategic Systems Program (PAE-SSP) contract. The selected candidate will be organizing and assisting with meetings, setting up conferences, workshops, and events, as well as assisting with visitors, travel expenses and other administrative duties as assigned.

As an Administrative Assistant, your responsibilities include but are not limited to the following:

• Develop, update and coordinate PowerPoint presentations
• Schedule and facilitate meetings, conferences, workshops and events
• Record meeting minutes and action items, and track to closure
• Review processes and policies pertaining to administrative support and advocate for disposition
• Assist with hosting conferences, events and workshops as well as prepare and present materials
• Onboard new hires for all office areas and send tools to supervisors/managers for continuation of the onboard New Hire Checklist
• Assist with internal office and cubicle moves and assignments, as well as maintaining the office seating charts
• Assist with submitting visit requests in support of customer meetings, training events, and conferences as well as receiving Visit Requests and processing them for visitors
• Assist with updating internal work instructions and supporting other administrative functions as needed
• Coordinate employee engagement events
• Maintain site SharePoint Confluence page
• Other duties include support of other groups within the SSP Program