Accounting Specialist

Accounting Analyst

Apopka, FL Finance

Live Trends Design Group is scaling fast. You will be the backbone of day‑to‑day Accounts Receivable and Accounts Payable keeping cash flowing, vendors paid, and data clean while helping us improve processes in SAP Business One and EDI. If you like turning complexity into crisp numbers and efficient workflows, you will excel in this role.

• Review, process, and post customer invoices/credit memos/incoming payments (ACH/wire/check/CC); apply incoming payments daily.
• Create and transmit EDI invoices; resolve transmission errors with customers and our EDI provider.
• Send statements, own collections follow‑ups, and escalates per policy when invoices >
  31
  + days past due.
• Investigate and resolve short‑pays, deductions, and unapplied payments with clear documentation; partner with Sales/AMs.
• Maintain customer master data (tax‑exempt certificates, terms, contacts), complete annual exemption audit.

• Collect and post vendor invoices with correct vendor/item/date/GL/allocation; perform 3-way match as applicable.
• Prepare weekly credit card payments, record daily outgoing payments, and reconcile credit cards.
• Review vendor statements weekly; research and resolve discrepancies/duplicates/credits.
• Maintain vendor master data and W‑9s; monitor AP inbox and respond within 1 business day.
• Apply landed costs for international shipments and maintain the landed cost tracking sheet.

• Assist with close (accruals, reconciliations, schedules); attend monthly reviews with Account Managers.
• Follow approval thresholds for credit memos and payment exceptions.
• When processing customer credit cards, follow PCI-compliant procedures.

• Maintain steady DSO by keeping past‑due >
  30 days under =1% of AR (or tighter), partnering with Sales and Account Management.
• Invoice accuracy =
  99
  % across EDI and non‑EDI customers; payment application within 1 business day of receipt.
• Bank/credit card reconciliations completed by Business Day 1 each month; month‑end close tasks completed by Business Day 3.
• Landed cost entries posted with variance = 0.5% vs. freight/fees and maintaining tracking sheet to ensure it is current.

• 3+ year in Accounts Receivable and/or Accounts Payable (distribution/CPG or inventory environment a plus).
• Comfortable in an ERP (SAP Business One preferred) and Excel (lookups, pivots, SUMIFS).
• Working knowledge of GAAP basics for AR/AP, month‑end, and GL structure.
• Strong follow‑through, crisp written communication, and the ability to manage multiple deadlines.
• EDI billing experience (setup, error handling).