More jobs:
Office Administrator
Job in
Cape Coral, Lee County, Florida, 33904, USA
Listed on 2026-06-06
Listing for:
Spartan Management Group
Full Time
position Listed on 2026-06-06
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Admin Assistant
Job Description & How to Apply Below
Affordable Air & Heat is a trusted local HVAC and plumbing company with more than two decades of experience delivering top-quality service to our community. We are hiring an experienced Office Administrator to join our team. This is a great opportunity to get in with a fast growing business where everyone on the team is valued.
As an Office Administrator, you will be responsible for contributing to the overall success of the business. This position plays a vital role in keeping our office operations running smoothly by handling a variety of administrative and clerical tasks, customer service, and scheduling support.
Benefits include:
* 100% paid insurance premiums on medical, dental, and vision
* 401k & Roth 401k plans with up to a 4% company match
* 100% paid long-term disability insurance
* Paid life insurance plan
* 2 floating holidays
* 6 paid holidays
* Vacation pay
* Paid weekly
Responsibilities Include:
* Answer incoming phone calls; respond to customer inquiries
* Assist in coordinating service appointments
* Follow up calls on estimates left with customers
* Prepare cash deposits and print checks
* Prepare weekly reports and monthly statements
* Receive, review, and input customer billing information into work orders
* Prepare and issue accurate customer invoices based on complete work orders
* Assist in processing payments, tracking receivables, and tracking payables
* Acquire necessary permits for scheduled projects
* Other duties as assigned
Requirements
* 2+ years of experience in an administrative role, preferably in a trades or construction environment
* Attention to detail
* Strong organizational and multitasking skills
* Excellent verbal and written communication
* Excellent customer services skills
* Proficient in Microsoft Office (Word, Excel, Outlook) and office equipment
* Familiarity with scheduling or field service software (e.g., Service Titan, Jobber, or similar) a plus
* Valid Notary Public commission in the State of Florida, or willingness to obtain upon hire
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