Office Assistant; Community Risk Reduction - PT

Under general supervision, the purpose of the position is to provide routine administrative support to the Community Risk Reduction Department. Employees in this classification function at a moderately difficult generalist level and are accountable for the accuracy of both routine and non‑routine administrative support duties performed as dictated by the nature of the department. The position may be assigned to a large department and perform a broad array of generalized administrative support functions, or assignment may be to a smaller specialized department wherein incumbents receive instruction in departmental functions.

This classification requires strong organizational and interpersonal skills with the ability to carry out a variety of directed tasks.

• Research, creation of reports, correspondence generation, and appointment scheduling for the Division Chief/Fire Marshal.
• Schedule and coordinate public education activities including station tours, care seat installation appointments, safety talks, and in‑person appearances.
• Assist the Public Education Officer in delivering public education at events, safety town, and other events as determined by the Community Risk Reductions Officers and Fire Marshal.
• Support the Community Emergency Response Team (CERT) with personnel files, scheduling of special events, and other related functions.
• Ensure office coverage during normal business hours. Coordinate office and business communications.
• Assist with processing annual fire inspections and develop other reports as necessary. Schedule and invoice the division's Fire Watch details, overtime, fire‑watches, and other reimbursable processes.
• Invoicing and processing of annual fire inspections, re‑inspections fees, and liens.
• Act as liaison to City Clerk's Office, IT Department, and other departments as needed.
• All other duties as assigned by the Division Chief/Fire Marshal.

• High school diploma/GED required.
• Two years of experience working in an administrative support position.

* An equivalent combination of training, and related experience will be considered in lieu of education requirement.

The Coral Springs-Parkland Fire Department is firmly committed to offering an equitable, drug‑free work environment. We do not discriminate in any employment related decisions on the basis of race, color, religion, national origin, sex, age, disability or other similar factors that are not job‑related. This commitment is practiced in all aspects of our personnel policies, programs, practices, recruitment, examination, appointment, training, promotion, retention and other related activities.

When requested, the Coral Springs Fire Department will make reasonable accommodations for individuals with disabilities. Please contact the Human Resources Unit if special assistance is needed.