Team Secretary-Part Time-Hope Hospice

Job Summary

The Department or Site Secretary provides routine administrative support for the assigned department or site. Hours are Monday‑Friday day shifts.

• Provide routine administrative support for assigned department(s)/manager(s).
• Coordinate, schedule, and set up meetings; prepare agendas, minutes, and send reminders.
• Manage mailings, duplication, and dissemination of information.
• Prepare and process internal and external correspondence.
• Organize, maintain, and update departmental files and order office supplies.
• Anticipate needs and provide support for department(s)/location(s).
• Assist with presentation handouts, overheads, etc.
• Assist with compiling reports.
• Provide phone coverage when needed.
• Perform other duties as assigned.

• High school diploma or associate’s degree, or equivalent combination of work experience and education.
• Minimum of one year of progressively responsible administrative assistant/secretarial experience.
• Previous healthcare experience and medical terminology preferred.
• Well‑developed organizational and computer skills; attention to detail and high accuracy.
• Proficiency in Microsoft PowerPoint, Word, and Excel.
• Ability to handle the physical workload involved and work under the stress of a hospice care organization.
• Ability to work independently and prioritize multiple tasks with minimal direction.
• Strong verbal and written communication skills, including face‑to‑face, telephone, and correspondence.
• Ability to interact successfully with patients, families, and other agencies, presenting a positive, professional image.
• Demonstrated strong ethical base related to mission, confidentiality, sensitivity, and flexibility.

Must satisfactorily complete competency requirements for this position.

Pay range: $18.00 – $18.00 per hour.

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, and ongoing compliance with the Drug‑Free Workplace Policy. All employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made and ongoing eligibility.