Early Learning Services Coordinator

Position Summary

The Early Learning Coordinator supports the Director in the daily operations, administrative oversight, and educational quality of the childcare program. The role ensures full compliance with all Florida Department of Children and Families (DCF) licensing standards, VPK requirements, accreditation standards, and agency policies. The Coordinator maintains a current Florida Director’s Credential and a VPK Director Credential and serves as Administrator in the Director’s absence.

The position also plays a key leadership role in student enrollment growth through outreach, community engagement, parent communication, and event coordination to increase and sustain student census.

• Ensures full compliance with Florida DCF childcare licensing standards, including documentation, ratios, classroom requirements, and staff training mandates.
• Assists in setting educational standards and goals and helps establish protocols, procedures, and programs to achieve them.
• Assists in determining the scope of educational program offerings.
• Conducts regular classroom observations to ensure developmentally appropriate practices and continuous program improvement.
• Ensures emergency preparedness plans are current and practiced according to state requirements.
• Maintains a safe, healthy, and well‑supervised environment by monitoring sanitation, safety, and security procedures.
• Works toward obtaining childcare accreditation and maintains all required accreditation standards.
• Assists in planning, directing, and monitoring instructional methods, curriculum implementation, and educational activities.
• Assesses and evaluates new and existing programs for compliance, efficiency, and effectiveness, and recommends improvements as needed.
• Prepares program schedules, classroom plans, and staffing estimates.
• Monitors student progress and supports teachers in addressing educational or behavioral concerns.
• Teaches classes or provides direct care to children as needed.

• Leads and supports outreach planning, recruitment events, and community engagement to increase student enrollment.
• Reviews tour requests, schedules, and facilitates tours for prospective families.
• Leads enrollment tours and provides program information to support families through registration and orientation.
• Collaborates on strategies to increase and maintain student census.
• Assists with updating and maintaining the enrollment waitlist.

• Acts as Administrator in the Director’s absence.
• Oversees daily center operations, including staffing, classroom activities, parent communication, and facility maintenance.
• Supervises, trains, and evaluates childcare staff to ensure high‑quality standards.
• Maintains accurate and complete files for teachers and students.
• Manages inventory, supplies, uniforms, and equipment within budget.
• Processes paperwork for new children and registers all student information.
• Processes monthly tuition payments, submits billing, and monitors payment discrepancies.
• Assists in providing weekly payment information to accounting.
• Ensures documentation of ELC reporting requirements is complete and submitted on time.
• Assists in completing invoicing and reporting for the Food Program.
• Prepares attendance, activity, planning, accounting, and personnel reports.
• Reviews weekly teacher newsletters.
• Assists Director with monthly scheduling of safety drills.
• Prepares required reports for funding agencies, licensing bodies, and organizational leadership.
• Builds and maintains positive relationships with parents, guardians, staff, and community stakeholders.
• Greets visitors, answers calls, and supports front office operations.
• Confers with parents and staff regarding educational activities, policies, and student concerns.
• Completes all orientation and required training within required time frames.
• Embodies the mission, vision, and guiding principles of West Care Foundation.
• Performs any additional duties as assigned.

• Active Florida DCF Director’s Credential (required).
• Active Florida VPK Director Credential (required).

• Graduation from an…