Accounting Technician; Accounts Payable

Position Summary

The purpose of this position is to perform accounting support and administrative work in the preparation, processing, maintenance and verification of accounts payable and any other duties as assigned within the Finance Department.

This is a finance support position.

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Receives invoices from vendors via email and uploads them to Laserfiche Forms for routing to the appropriate departments for approval. Scans and uploads hard‑copy invoices received by mail or forwards them to the appropriate departments for approval.
• Reviews, processes, and enters all approved vendor invoices and claim vouchers into the financial system software.
• Reviews the invoice edit listing to validate the accuracy of all invoices input into the system.
• Works closely with Purchasing to ensure purchase orders have sufficient balances and City policies are being followed.
• Prepares weekly check runs to process vendor invoice payments and approved manual checks and manages the weekly mailing of payments to vendors.
• Responds to vendor inquiries related to payments and invoices and conducts follow‑up and research on past‑due balances to facilitate payment.
• Maintains and administers the general City credit card to employees when requested and ensures the credit card authorization form has been approved by the department head prior to releasing the credit card and that all receipts are provided upon return of the credit card.
• Serves in a backup capacity for other accounting responsibilities.
• Performs special projects and other related tasks as assigned.

• Knowledge of financial accounting and management information systems, processes and controls.
• Strong computer skills including Microsoft Office Word, Excel, and Microsoft Office Outlook. Accurate data entry skills and attention to detail.
• Ability to prepare statistical documents and reports. Ability to manage stress and time.

• Associate's Degree in accounting, finance or business administration supplemented by three (3) years of relevant accounting experience or a combination of training and experience may be substituted.

• None

• The essential job functions of this position will require the employee to perform the following physical activities. Employee accommodations for physical or mental disabilities will be considered on a case‑by‑case basis:
  On a continuous basis, sit at desk and/or stand for long periods of time. Frequently required to walk. Frequently required to see, hear and talk with employees and the public. Frequently required to read and/or present documents, write or use keyboard to communicate through written means. On occasion required to climb or balance, stoop, kneel, crouch, taste, or smell. Intermittently twist and reach office equipment;
  
  on occasion lift or carry weight up to 30 pounds. Specific vision requirements include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• There is a one-year probationary period.
• It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.
• Background screenings are conducted through the Clearinghouse