Administrative Assistant - Mass Media, Art and Design

Administrative Assistant

Designed to complement the River Campus department office/Crisp Museum (operations) position while serving as the department's governance and academic operations lead.

Primary Responsibilities

• Provide administrative support for main campus academic office operations, departmental governance and faculty support.
• Cross-train and coordinate with the administrative support for the River Campus academic office to ensure consistent departmental service.
• Coordinate department meetings, agendas, minutes, elections, committee records, and policy documentation.
• Manage course scheduling, textbook adoption, advising assignments, enrollment overrides, and waitlists.
• Maintain faculty personnel files, accreditation documentation, assessment records, and confidential departmental records.
• Coordinate faculty travel, professional development, hiring paperwork, and onboarding.
• Process departmental purchasing, budget transactions, expense reports, and student media administrative support.
• Provide front-office reception and support to current and prospective students.
• Train and supervise student office employees and coordinate daily office workflow.

Required Qualifications

• High school diploma or GED.
• Demonstrated proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn university systems.
• Excellent organizational, interpersonal, verbal, and written communication skills.
• Demonstrated ability to manage multiple priorities with frequent interruptions.
• Ability to work independently, exercise sound judgment, and maintain confidentiality.
• Experience with bookkeeping, purchasing, budget reconciliation, accounts payable/receivable, or similar financial processes.
• Commitment to outstanding customer service and positive relationships with students, faculty, staff, and external constituents.
• Experience supervising, training, or coordinating student employees or support staff is a plus.

Required Information & Deadline

To ensure full consideration, application materials must be received by July 15, 2026. The position is available August 3, 2026, and will remain open until filled.

To Apply:

Current benefit-eligible employees at Southeast Missouri State University and displaced individuals (within six months of separation from the University) are eligible to apply. Submit the following items online by clicking on the APPLY button at the top of the page:

• letter of interest addressing all the required qualifications
• current resume
• names and contact information of three professional references may be requested at a later date, if not submitted