Temporary Administrative Assistant - All Departments

Administrative Assistant Temporary Pool Summary

Applying for this position will place you in a general temporary pool of candidates with Southeast Missouri State University for non-benefit eligible positions in departments and campuses throughout the University. Qualified applicants are placed into temporary administrative assistant assignments as positions become vacant; when regular employees are absent; during peak work periods; and for special events. Temporary administrative assistants may work up to 29 hours per week.

• Provides administrative support to the assigned department
• Performs computer applications, including word processing, spreadsheet and database,
• Processes department requisitions, invoices, expense reports and transfers
• Orders department supplies
• Answers and directs department phone calls
• Schedules appointments and meetings for the department
• Enrolls students in education courses and maintains course wait lists (if supporting Academic unit)
• Organizes and processes textbook orders and advising assignments (if supporting Academic unit)
• Handles confidential materials
• Oversees training, scheduling and work assignments for student workers
• Attends and records minutes of department meetings
• Assists current and prospective department students
• Any other duties as assigned by supervisor

• High school diploma or GED
• Excellent organizational and time management skills
• Excellent interpersonal, verbal and written communication skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated ability to synthesize detailed information to make sound, independent decisions with minimal supervision
• Demonstrated bookkeeping skills
• Ability to initiate and maintain positive relationships with students, faculty, staff and the public
• Demonstrated experience and understanding of customer service
• Demonstrated commitment to a diverse work environment, including working with multi-cultural populations and an understanding of, and sensitivity to, issues affecting women and minorities