Assistant Director, FM Budget & Accounting - Facilities Management

Assistant Director, FM Budget And Accounting

The principal purpose of this position is to provide leadership and management for the department's budgeting and accounting functions. Using analytical and forecasting principles, the successful candidate will assist the Director of Facilities Management in the coordination, planning, and developing of departmental budgets. This position will also be responsible for managing all phases of contract preparation, coordinating with vendors and contractors, and maintaining accurate records and supporting documentation.

Primary Responsibilities

• Provide administrative leadership and direction, with regards to the budget, for all functions within the Facilities Management department
• Monitor, analyze, and forecast budget needs for Maintenance and Repair, Operations and new facilities
• Prepare data for the annual operating budget request
• Complete fiscal year end reporting
• Assist the Director of Facilities in prioritizing the financial needs of the department and the campus due to limited resources
• Provide financial and physical plant data to the State University Administration and other external parties as required
• Project, monitor, and allocate all utility cost data, including the analysis of historical data, reallocate utility expenses based on usage reports and maintaining knowledge of future changes
• Coordinate all phases of contract preparation and administration along with all steps for bidding, quotes, payment processes, request for proposal and request for information
• Maintain accurate project contract records and documentation
• Support the administrative processes related to payroll, accounting, budgeting, construction and renovation, information technology, and operations
• Supervise office staff
• Participate in an on-call rotation and respond to after-hours, weekend and emergency situations

Required Qualifications

• Bachelor's degree
• Demonstrated experience in budget management
• Demonstrated experience in personnel supervision
• Demonstrated experience in system analysis and development
• Demonstrated experience in multiple external funding sources
• Proficiency and understanding of computers, concepts of database management, information systems administration, database queries and spreadsheets. Experience with computerized work order management software (TMA or Similar) is a plus
• Strong verbal and written communication skills
• Strong organizational and analytical skills
• Ability to work independently and collaboratively in a team environment
• Ability to work after-hours and weekends, as needed
• Demonstrated experience and understanding of customer service

Required Information & Deadline

Final date to receive applications :
To ensure full consideration, application materials listed below must be received by August 26, 2026. The position is available immediately and will remain open until filled.

To Apply:

Complete the application by clicking on the APPLY button at the top of the page. You will need to submit the following in order for your application materials to be complete.

• Cover letter
• Current resume
• Names and contact information of three professional references may be asked for later, if not previously submitted

About Southeast Missouri State University (SEMO):
Founded in 1873 and accredited by the Higher Learning Commission, Southeast Missouri State University provides student-centered education and experiential learning with a foundation of liberal arts and sciences, embracing a tradition of access, exceptional teaching, and commitment to student success that significantly contributes to the development of the region and beyond. SEMO values access to high-quality, affordable education with a broadly representative student body, faculty, and staff that respects and celebrates a diverse learning community in a global society.