Production Assistant Job Cape Town area,South Africa,Administrative/Clerical

Job Title:
Liaison / Production Assistant (Project Coordination)

Location: Cape Town

Employment Type: [Full-time / Contract]

About the Role: We are seeking an immediate hire for a Liaison / Production Assistant to help manage and streamline communication between our internal teams and external contractors. This role will focus on reducing meeting time and easing the project manager’s workload by handling approvals, updates, and general coordination. You’ll play a key part in ensuring smooth project execution, freeing up senior team members by managing communication, approvals, and project timelines.

This role is ideal for someone with strong coordination experience and a background in the film industry or similar fast-paced environments.

Key Responsibilities:

Project Coordination:

Act as the main point of contact for internal teams and external contractors (subcontractors and freelancers)
Coordinate updates and approvals between clients and project teams
Manage communications, tracking approvals, and ensuring timely responses to project updates

Approval & Change Management:

Ensure all approvals (changes, updates) are communicated and documented efficiently
Track project changes and updates, ensuring smooth delivery without constant meetings
Use project management tools to maintain and track project progress

Administrative Support:

Help reduce the administrative burden on project managers by handling day-to-day updates
Organize project timelines, resources, and ensure everything runs according to plan

Ideal Candidate Profile:

Skills & Experience:

Strong project coordination experience

Experience working with subcontractors and external teams

Background in production assistance or junior project management (film industry or similar)

Ability to handle complex workflows in a high-pressure, fast-paced environment

Comfortable using project management software (e.g., Asana, Trello, MS Project)

Strong experience with communication management and client interaction

Traits & Attitude:

Detail-oriented:
Ability to juggle multiple moving parts while staying organized

Adaptable under pressure:
Comfortable navigating change and problem-solving on the fly

Excellent communicator:
Clear and effective communication with both internal teams and clients

Proactive and self-starting:
Able to identify needs and solve problems without constant direction

Why Join Us?

Immediate opportunity to make an impact on workload efficiency

Work in a dynamic, fast-paced environment

Opportunity for career growth and development in project management

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