Junior Conveyancing Secretary Job Cape Town area,South Africa,Administrative/Clerical

IGrow Wealth Investments Group of Companies, proudly positioned as South Africa’s #1 Investment company is looking for a Junior Conveyancing Secretary to join our team in Durbanville, Cape Town.

If you are detail-oriented, proactive, and passionate about property transactions, this is your opportunity to grow your career in a dynamic and supportive environment.

To qualify for this position, you need:

Matric
Minimum of 2 years experience within a similar role.
Postgaduate Diploma in Paralegal Studies.
Valid drivers license and reliable transport.

Duties and responsibilities include, but not limited to:

Reporting:

Report to senior conveyancing secretaries.
Assist senior conveyancing secretaries with conveyancing-related tasks where necessary.

Transaction Management:

Take ownership of property transactions.
Open files on E4 and AJS, prepare and manage files in accordance with specified requirements, including conducting necessary property and personal searches.
Compile documentation for FICA purposes.
Organise and maintain legal files for each property transaction, ensuring that all documents related to transfers, bonds, and cancellations are accurately filed.

Drafting Legal Documents:

Accurately compile documentation for FICA purposes.
Accurately draft legal documents using E4 / Lexis Convey software.
Obtain Transfer Duty, Rates Clearance, and Homeowners/Body Corporate consents if requested by Seniors.

Stakeholder Communication:

Maintain effective communication with both internal and external parties, including banks, municipalities, rates consultants, estate agents, the Deeds Office, and others.

Client Interaction and Relationship Management:

Ensure that all required documents (e.g., identity documents, proof of payment) are collected from Sellers and Purchasers for the transfer process).
Scheduling meetings with clients and various stakeholders.
Sending and following up with clients on transfer documentation.
Maintain regular communication with clients, providing updates throughout the conveyancing process (If required by the Seniors).

Progress Tracking and Deadlines:

Track the progress of property transactions to ensure deadlines are met and that all procedural steps are followed.

Additional duties:

Assist the bookkeeper with allocating funds to relevant files.
Independently attend to receiving registered deeds from the deeds office, delivering of documentation and archiving of files.
General conveyancing secretary duties.

If you do not receive feedback within two weeks of submitting your application, please consider your application unsuccessful.


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