Branch Administrator

Our client is recruiting for a Branch Administrator who is responsible for providing comprehensive Financial, HR, and Technical Administrative Support to ensure efficient, accurate, and timely administration at branch level. This role plays a key part in supporting branch operations, compliance, and reporting to Head Office.

• • Responsible for branch debt collection and follow-ups.
  • Prepare and monitor the Debtors Age Analysis.
  • Compile and update monthly debtors cashflow, submitting reports to Head Office.
  • Update receipts schedules and perform accurate allocations.
  • Manage scanning, filing, and general administrative support.
  • Administer the three-quote system, ensuring sign-off by the Branch Manager and submission to the Creditors Department at Head Office.
  • Assist with obtaining and maintaining BBBEE certificates from suppliers.
  • Compile and submit credit card slips, fuel slips, and toll slips weekly to Head Office.
• • Assist the Branch Manager with general administrative duties.
  • Update and submit Daily Job Records.
  • Submit timesheets for invoicing purposes.
  • Follow up on purchase orders with clients.
  • Update and track medical inductions for all sites.
  • Maintain and update the online database.
  • Perform scanning and filing of technical documentation.
• • Manage the employee take-on (onboarding) process.
  • Prepare, update, and maintain technician and employee personnel files.
  • Audit and submit job records for salary processing.
  • Prepare staff payments, including Living Out Allowance (LOA).
  • Submit weekly attendance records to Head Office.
  • Assist employees with leave applications and related queries.
  • Support the resolution of employee queries and HR-related issues.
  • Book and coordinate training, inductions, and medicals.
  • Assist with KPI tracking and issuing of warnings where required.
  • Maintain accurate and up-to-date HR records, files, and documentation.
  • Scan and file all HR-related documents.

• Matric/Grade 12 certificate

• Qualification in office management will be of added advantage
• 2-5 years previous experience within an admin. Office environment
• Advanced Excel Skills
• Computer literate:
  Word, Excel, Microsoft Outlook, Power Point
• Strong administrative skills and business writing skills
• Ability to work systematically.
• Ability to analyse data logically
• High level of confidentiality
• Good communications and interpersonal skills