Corporate Assistant/PA Job Cape Town area,South Africa,Administrative/Clerical

Position: Corporate Assistant / PA

START DATE

: A.S.A.P / Immediate

REQUIREMENTS:

Ability to handle confidential information with a high level of discretion and professionalism

Minimum of 3–5 years’ experience in an administrative or executive assistant role

Experience as a marketing assistant or executive PA will be advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Exceptional organisational and multitasking abilities

Strong attention to detail and accuracy

Excellent time management and prioritization skills

Ability to take direction and follow instructions

Superior written and verbal communication skills, with the ability to draft professional correspondence and reports

Strong interpersonal skills to interact effectively with a range of stakeholders

Proactive and self-motivated approach

Strong work ethic and reliability

Adaptable, with the ability to work well under pressure

DUTIES:

Company Travel Portfolio:

Manage the corporate travel portfolio – booking of flights, accommodation, visa’s, car hire and transfers

Following travel procedures (trip forms etc.)

Liaising with Travel agent for flights or booking flights directly

Booking of accommodation (local, national and international)

Booking of car hire

Manage VISA applications

Managing weekly travel schedule

Notifying insurance & HR of international travel

Update Travel profile for company

Marketing Duties:

Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environment

Assist with printing of brochures and printing of corporate stationery

Assist in the preparation and distribution of marketing materials

Management of Marketing Material inventory

Ordering, Printing and issuing of business cards and other printed marketing materials

Campaign Coordination:
Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches

Admin Duties:

Organizing, controlling and management of filing & admin office & Marketing Office:
Files to be archived, new files opened & Filing system to be maintained Marketing Stock Room and inventory to be managed & kept in order

Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
Letter writing, Internal Communications, Expense claims on behalf of executives Update all contact lists, company organogram Provide administrative support to the CEO and Financial Manager & Marketing Manager Schedule and coordinate meetings, appointments, and travel arrangements Handle correspondence and communication on behalf of executives Answering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager

Liaising with Local, National and International clients:
Welcoming, friendly and polite Ordering of catering and coffee and tea Arranging with reception to have the flags of relevant visitors outside

Company Credit Card Statements reconciliation:
Credit Card statement to be reconciled monthly according to travel & marketing spend

Assist with management of cellphone provider:
Liaise with MTN on all cell phone billing issues as well as contract upgrades Distribution of cell phones (New and spare) Updating of records with MTN and General issues (repairs, insurance claims)

Assist with the management of insurance policy – travel declarations, insured items (cell phones, laptops, vehicles etc.):
Inventory List :
Keep updated record of all insured items Notify insurance of any changes in assets Insurance claims on damaged, lost or stolen items

HOURS:

Monday to Friday: 8:00 - 16:00


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Job Posting Language

Corporate Assistant​/PA

Corporate Assistant/PA