Executive Assistant; Investment​/Finance Firm - A290

Investment Management / Private Markets

Fully remote with required overlap in EST working hours

Full-time

Monday–Friday, 9:00 AM – 6:00 PM EST

Light on-call availability for occasional after-hours or weekend email spillover

• LATAM (Brazil, Colombia, Mexico, Argentina)
• Philippines
• Other remote regions with strong English proficiency

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.

Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

Our client is an investment firm operating in the private markets space, working closely with investors, brokers, and strategic partners. The firm is focused on building strong relationships and maintaining disciplined operational processes to support high-value transactions and long-term partnerships.

They operate in a fast-paced, detail-driven environment where precision, reliability, and professionalism are critical. The team values consistency, discretion, and strong organizational systems to support executive effectiveness.

We are seeking a dependable, detail-oriented Executive Assistant to support two founders by owning calendar management, email coordination, and CRM hygiene. This is a long-term executive support role centered on operational reliability, precision, and consistency.

While the responsibilities are straightforward, they are high-volume and require strong attention to detail, proactive planning, and comfort working deeply within schedules, systems, and records. The ideal candidate genuinely enjoys executive support work, takes pride in maintaining clean systems, and is looking for stability rather than a short-term stepping stone.

This role requires strong written communication, structured thinking, and the ability to anticipate needs while working independently within established processes.

You will directly improve executive productivity by ensuring seamless calendar coordination and proactive scheduling management.

Your work will help prevent scheduling conflicts, reduce time inefficiencies, and maintain accurate CRM records that support relationship tracking and business development efforts.

By maintaining high data hygiene in Hub Spot and responding quickly to coordination requests, you will enable the founders to focus on strategic priorities while preserving professionalism with investors and external stakeholders.

Your consistency and reliability will strengthen internal workflows and maintain operational excellence across executive communications and systems.

• Own and manage complex calendars for two founders across multiple stakeholders.
• Coordinate meetings with investors, brokers, and external partners.
• Proactively anticipate conflicts and propose availability aligned with executive priorities.
• Account for time zones, travel time, and realistic meeting buffers.
• Send, update, and manage calendar invites, including Zoom links or in-person logistics.
• Take over scheduling threads once looped into email communications.

• Respond to scheduling and coordination emails on behalf of founders using a separate inbox.
• Monitor inbox activity and ensure timely, professional communication.
• Maintain error-free written communication with strong attention to tone and clarity.
• Provide occasional after-hours or weekend…