Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator

Provide administrative support to the business across invoicing, subcontractor compliance, and special works.

Cape Town, 9 am - 6 pm, R25 000 - R30 000

About Our Client

The company operates within the construction sector, utilizing systems such as Construction Manager, Sage, and SharePoint. They handle special works contracts, manage subcontractor accreditations, and maintain industry certifications, including Construction Line, Safe Contractor, and Avetta.

The Role:

Administrator

The purpose of this role is to provide comprehensive administrative support to the business to ensure operational efficiency. The position focuses on processing supplier invoices, maintaining accurate records for subcontractors and staff training, and managing documentation for annual audits. Additionally, the role supports the special works team through contract administration, procurement, and client invoicing.

Key Responsibilities

• Process all supplier invoices through Construction Manager on a daily basis.
• Update sub-contractor insurances and maintain records to request renewals prior to expiration.
• Maintain the training register and organize training courses for staff when required.
• Update Construction Line, Safe Contractor, Avetta, and other systems to ensure ongoing accreditation.
• Manage the setup of new customers and suppliers on Construction Manager and Sage.
• Coordinate with Project Managers for invoice approvals and investigate staff issues with Eque
  2.
• Prepare documentation for annual audits and complete new customer health and safety forms.
• Raise purchase orders, permits, and invoices for the special works team.

About You

• Proficient in the use of Microsoft Office programs and general computer skills.
• Ability to work under own initiative while functioning as part of a team.
• Superb communication and organizational skills.
• High level of attention to detail with a responsible and accountable approach.
• Self-motivated and willing to add value at every level.
• Strong customer service skills with the ability to communicate effectively both verbally and in writing.