Travel and Admin Assistant

Travel and Admin Assistant job vacancy in Cape Town.

Are you highly organised, with experience coordinating complex international travel for corporate groups?

A global organisation based in the CBD is seeking a proactive professional to manage travel for Senior Executives and provide key administrative support.

You’ll coordinate bookings, assist with visa applications, process invoices, maintain accurate records, support PPE and staff medicals, handle travel changes and emergencies, and step in at reception when needed.

Requirements:

• Matric or equivalent
• Further education in travel and tourism preferred
• Minimum of 2 years’ experience in a similar role
• Intermediate to advanced skills in Microsoft Office Suite – Word, Excel, Power Point
• Above-average written and verbal communication skills in English
• Experience in handling complex travel arrangements, including group bookings, corporate travel and international destinations
• Knowledge of current industry laws, regulations and ethics about the travel industry
• Track record of successfully planning and organizing itineraries for diverse client and employee profiles
• Strong administrative capabilities, with Sage experience beneficial
• Attention to detail is crucial
• Works well under pressure and meets tight deadlines
• Risk management and strong decision-making skills
• Proven ability to deal with employees at all levels

Duties and Responsibilities:

• Booking accommodation and rental vehicles, including the company vehicles
• Assist with Visa Applications
• Processing Invoices
• Perform related administrative tasks, maintaining travel lists and updating spreadsheets
• Assist with PPE requests and maintain stock
• Arrange and keep a record of staff medicals
• Assisting the Travel Coordinator with travel emergencies, changes, cancellation and re-booking as required
• Serving as a backup function for the front desk, receiving clients, candidates and stakeholders and assisting with general admin