Administrative Officer: CDW Administration No. LG

Job Purpose

The Department of Local Government, Western Cape Government has opportunities for two (2) suitably qualified and competent individuals to render comprehensive administrative support to the Regional Coordinator in the Western Cape. This includes managing general office administration, coordinating financial and asset processes, assisting with human resource functions, and overseeing information management activities. The role ensures effective record-keeping, compliance with policies and procedures, and timely reporting to support operational efficiency within the region and provincial office.

An appropriate 3 year National Diploma/B-Degree (equivalent or higher qualification); A minimum of 1 year administrative experience in government processes or similar.

• General administrative support:
  Provide day-to-day administrative assistance to the Regional Coordinator and provincial office, including filing, record management, scheduling, and coordinating reports and plans;
  Ensure timely follow-ups, manage official correspondence, and maintain compliance with policies and procedures.
• Financial and Asset Management:
  Assist with financial processes such as grant payments, cash flow reporting, overtime claims, and procurement of goods and services;
  Coordinate transport requests and support IT-related matters, asset verification, and management of losses or damages.
• Human Resource Management:
  Support HR functions by coordinating leave applications, housing allowances, training, and appointments;
  Maintain accurate staff records, update registers, and compile monthly HR reports for compliance and monitoring purposes.
• Information Management:
  Manage and consolidate inputs for strategic and operational plans, maintain administrative systems, and develop databases for monitoring;
  Collect and store performance evidence, compile monthly and quarterly reports, and ensure proper electronic filing and compliance with reporting standards.

Knowledge of the following:
Financial and administrative prescripts governing the public sector, the Western Cape Government, and the Department;
Legislation, regulations, policies, and prescripts that are relevant to the Department and the component;
General office administration processes;
Database and information management processes;
Project administration processes;
Record-keeping legislation, regulations, policies, prescripts and processes;
People management prescripts, policies and processes;
Supply Chain Management. Skills in the following:
Numeracy - Ability to work accurately with numbers and financial data;
Literacy - Strong reading and writing skills for effective communication;
Computer Literacy - Proficiency in MS Office and other relevant systems;
Language Skills - Ability to communicate clearly in written and verbal formats;
Accounting, Finance, and Audit - Basic understanding of financial processes and compliance;
Project Management - Ability to plan, organize, and manage tasks effectively.

R 325 101 – R 382 959 per annum (Salary level
7)

Note on remuneration in addition service benefits or obligations for qualifying employees (medical assistance, housing assistance, pension-fund contributions, etc) are funded or co-funded in terms of the applicable prescripts or collective agreements.

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.

The selection process will be guided by the EE targets of the employing department.

By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.

Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at . For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.