Personal Assistant​/Admin & Operations Coordinator

PERSONAL ASSISTANT / ADMIN & OPERATIONS COORDINATOR

Diep River, Cape Town, South Africa - 14 days ago

We are looking for a highly organised, proactive and detail-driven Personal Assistant to support senior management and play a key role across HR, finance administration and operations.

This is a fast-paced role requiring excellent multitasking skills, strong prioritisation and the ability to work independently while maintaining absolute confidentiality.

• Exceptional organisational and time-management skills
• Strong attention to detail and accuracy
• Ability to multitask while meeting deadlines
• High level of professionalism, reliability and confidentiality
• Excellent written and verbal communication skills
  
  Proficiency in MS Office and accounting/admin systems (Sage an advantage)
• Valid driver’s licence (advantageous)
• Non-smoker / Non-vaper
• Sober habits

HR & Finance Administration

• Manage petty cash for multiple branches and capture transactions accurately
• Capture supplier invoices and credit notes in Sage Accounting
• Reconcile supplier statements and liaise with suppliers and accountants
• Maintain staff attendance, overtime and leave records
• Assist with staff onboarding documentation, credit applications and accreditations
• Coordinate staff training, medicals, certifications and compliance records
• Maintain calendars, schedule meetings and interviews for management
• Manage office supplies, groceries, cleaning materials and service providers
• Assist with staff events and company functions

Operations & Logistics

• Book national travel (flights, accommodation and car hire) for teams
• Maintain PPE, vehicle, training and equipment registers
• Coordinate vehicle servicing, repairs and insurance claims
• Capture monthly hours and kilometres on client compliance platforms
• Liaise with external service providers (printers, vehicle tracking, safety platforms)
• Support staff with system access and compliance platforms
• Ensure offices are tidy, compliant and professionally maintained

Executive & Personal Support

• Provide trusted PA support to senior management and Directors
• Handle ad hoc administrative and personal requests with discretion

Personal Attributes

• Energetic, proactive and solutions-driven
• Able to work well under pressure
• Consistent attendance and strong work ethic
• Health-conscious, professional office habits
• Takes ownership and pride in their work

What We Offer

• A stable, long-term role in a supportive but high-performance environment
• Exposure to senior management and operational decision-making
• An opportunity to grow with the business