Executive PA​/OFFICE Manager - Goodwood​/Parow Office-Based

EXECUTIVE PA / OFFICE MANAGER – Goodwood/Parow, Cape Town (Office-based)

R20 000 – R30 000 Per Month Negotiable based on Qualification and Years of relevant experience

Our Client, a high-performance VIP security and risk management organisation, operating with the utmost discretion, professionalism, and executive-level operational standards is seeking a highly organised, detail-driven Executive PA / Office Manager to operate at the heart of this fast-paced, supportive and high-performance environment.

You will provide executive-level office support to the Director and General Managerwhileoverseeing two administrative support staff. Acting as a central coordination hub, you will ensure seamless workflow, operational efficiency, and accurate reporting across the business.

One would describe you as having a high work ethic, strong personal standards and the maturity to operate in a discreet, structured, and performance-driven environment.

This role requires professionalism, reliability, a positive proactive attitude and the ability to lead by example. If you take pride in precision, operate with integrity, and want to be part of a trusted and disciplined organisation, we would like to hear from you!

Key responsibilities of the role include:

• Managing calendars, priorities, and strategic scheduling for Director/GM
• Preparing high-quality meeting packs, reports, presentations, and correspondence
• Monitoring operational and financial activities, ensuring accuracy and compliance
• Leading and guiding two administrators to maintain deadlines, quality, and accountability
• Maintaining digital and physical filing systems
• Translating strategic directives into actionable tasks and tracking follow-through
• Ensuring strict confidentiality and professional discretion at all times
• Providing weekly and monthly operational and financial summaries

Qualifications, Skills and Experience Required:

• Matric (essential)
• Minimum 5 years demonstrated track record gained as a PA and office coordinator on a Senior Management / Director level within a professional setting
• Experience in small to medium-sized businesses is preferred
• Exposure to security, VIP services, professional services, risk management, law enforcement, defence, or similarly disciplined industries is highly advantageous
• Ability to read and interpret financial reports accurately
• Strong numerical and analytical aptitude
• Proven experience with Microsoft Word, Excel, and PowerPoint. Proficiency with Mac is a +!
• Understanding of Quickbooks ,VIP and Easy Roster would be beneficial!
• Natural leadership skills with the ability to guide teams and influence outcomes
• Strong attention to detail in all aspects of work in particular with systems and filing
• High level of confidentiality with proven discretion in handling sensitive information
• Valid driver’s licence and own vehicle

To apply for this role, please forward an updated and detailed copy of your CV,
with a motivational summary
, to Lameez Herborn: