Senior Cold Store Administrator Job Cape Town area,South Africa,Administrative/Clerical

Our client is seeking a highly organised and proactive Senior Administrator to support the day-to-day operations of a busy cold storage facility. This role is responsible for coordinating administrative processes, maintaining accurate records, liaising with multiple departments, and ensuring the smooth running of cold store operations in a fast-paced environment.

KEY RESPONSIBILITIES:

Provide administrative support to the Cold Store Manager and assist with daily operational activities
Manage daily attendance registers for employees across all shifts
Maintain employee records and MHE (Material Handling Equipment) driver licence records, both physical and digital
Coordinate weekly timesheets and submit documentation to HR
Manage service providers, including scheduling work, ensuring OHS compliance, issuing purchase orders, and allocating work areas
Obtain quotations from service providers when required
Create and process purchase orders using SAP
Maintain filing systems and documentation for service providers
Manage CHEP pallet control and reconciliations
Order office stationery and operational supplies
Assist with updating office policies and standard operating procedures (SOPs)
Procure stock from internal and external suppliers
Act as the administrative liaison between the Cold Store, Logistics, HR, Payroll, Trading, and other departments
Control documentation relating to internal processes, stock, material handling equipment, and local deliveries
Verify the completion and accuracy of delivery documentation and scan daily delivery notes against load sheets
Maintain maintenance records for equipment
Prepare regular operational and administrative reports
Provide relief support to Administrative Operations Clerks when required

REQUIREMENTS:

Matric (Grade 12)
Minimum of 3 years' administrative experience, with experience in a warehouse, cold store, or similar operational environment
Strong computer literacy with advanced Microsoft Excel skills
Report writing experience
ERP system experience; SAP Business One experience will be advantageous
Excellent written and verbal communication skills
Strong interpersonal skills with the ability to communicate across all levels of the business
Excellent organisational, multitasking, and time management abilities
Strong attention to detail and accuracy
Ability to work under pressure, meet deadlines, and prioritise effectively
Strong problem-solving and critical thinking skills
Self-motivated with the ability to work independently
Honest, reliable, and results-driven
Flexible to work overtime and weekends when operationally required
Own transport will be advantageous
A positive attitude, willingness to learn, and ability to work well within a team

* ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED*