Personal Assistant

The Cape Town Zombie Walk is an iconic, large-scale annual charity event and festival that brings thousands of participants together to support local animal welfare initiatives. To learn more about the company and brand established in 2009, visit . Managing an event of this scale requires intricate planning, local government compliance, city vendor partnerships, and flawless execution.

We are seeking a sharp, highly organized, and proactive Personal Assistant to work directly alongside the event leadership team in Cape Town. In this role, you will be the operational right hand - handling high-level scheduling, coordinating city and venue logistics, managing critical documentation, and ensuring the background planning for our annual event runs seamlessly.

• Logistics & Schedule Coordination: Manage the event director's daily calendar, prioritize critical operational deadlines, and schedule meetings with city officials, sponsors, and vendors.
• Permit & Compliance Administration: Assist with the preparation, filing, and tracking of vital event documentation, including municipal city permits, safety approvals, and venue agreements.
• Vendor & Sponsor Liaison: Act as a reliable point of contact for external partners - routing inquiries, distributing event checklists, and tracking vendor requirements (food trucks, security, medical teams).
• Information & Data Management: Maintain and update highly accurate internal spreadsheets (Excel/Google Sheets) for budget tracking, charity donation logs, and volunteer databases.
• On-Site Operational Support: Provide direct administrative and logistical coordination on-site during event setup days, vendor load-ins, and the main event footprint in Cape Town.

• Personal Assistant or Project
  
  Experience:
  
  Proven track record as a Personal Assistant, Executive Assistant, or Event/Project Coordinator (experience handling logistics or corporate administration is highly valued).
• High-Level Organizational
  
  Skills:
  
  A natural talent for structure, with the ability to manage moving parts and tight timelines without cracking under pressure.
• Technical Proficiency: Competence navigating Microsoft 365 (specifically Excel, Word, and Outlook) and cloud-based organization tools (Google Workspace).
• Polished Communication: Exceptional written and verbal English communication skills, with a professional and assertive tone required for coordinating with external stakeholders and city vendors.
• Location & Mobility: Must be based in the Cape Town region and possess a valid driver's license and reliable transport to assist with local on-site coordination and meetings when required.

• Premium Above-Market Salary: A highly competitive compensation package designed to secure an elite, execution-focused operational partner.
• High-Trust Autonomy: A flat structure with zero micromanagement. You are trusted to own your task list and deliver results directly alongside the decision-makers.
• Dynamic Event Environment: Gain unmatched, high-level experience working behind the scenes of one of Cape Town's largest public charity footprints.

• Position: Personal Assistant (Events & Logistics)
• Employment Type: Full-Time, Permanent
• Location: Cape Town (With remote flexibility during off-peak planning phases)
• Salary: R14,500 - R16,500 per month (Based on experience)