Receptionist ​/ HR Administrator ​/ Health & Safety Representative

A well-established business in Durbanville is looking for a highly organised, hands-on and trustworthy Receptionist/ HR Administrator / Health & Safety Representative to join their team.

This is a varied and multifaceted position that will suit someone who enjoys being involved in different aspects of a business.

The successful candidate will provide direct administrative support to management, oversee HR administration for employees and take responsibility for health and safety compliance across the operation.

• Manage diaries, appointments and travel arrangements.
• Screen and respond to telephone calls, correspondence and enquiries.
• Prepare, format and proofread letters, reports, contracts and business documents.
• Arrange meetings, prepare agendas, take minutes and follow up on action points.
• Maintain accurate electronic and paper filing systems.
• Liaise with suppliers, service providers, consultants and visitors.
• Assist with ordering office and administrative supplies and petty cash.
• Provide general administrative support to management.

• Maintain accurate and confidential employee records and personnel files.
• Assist with employment contracts, appointment letters, warnings and termination documentation.
• Coordinate employee onboarding, induction and safety orientation.
• Maintain attendance, leave and overtime records and liaise with payroll.
• Assist management with disciplinary and grievance procedures.
• Ensure compliance with applicable South African labour legislation and agricultural sector requirements.
• Coordinate training, skills development and Employment Equity reporting where applicable.
• Handle employee queries professionally, fairly and confidentially.

• Act as the appointed Health & Safety Representative.
• Conduct regular workplace inspections and identify potential hazards.
• Maintain health and safety files, risk assessments and SOPs.
• Investigate and document incidents, accidents and near-misses.
• Assist with COIDA claims and incident reporting.
• Coordinate PPE requirements and health & safety training.
• Monitor compliance relating to machinery, tractors, chemicals and hazardous substances.
• Maintain fire, emergency evacuation and first-aid arrangements.
• Coordinate health & safety committee meetings and report findings to management.

• Matric / Grade 12 – essential
• Minimum 5 years' experience in a Personal Assistant, Office Administration or HR Administration role.
• Previous exposure to an agricultural, farming or rural environment will be highly advantageous.
• Working knowledge of basic Health & Safety principles and South African labour legislation.
• Relevant qualification in HR, Office Administration or Occupational Health & Safety will be advantageous.
• Health & Safety Representative certification, or willingness to obtain this within the first three months.
• Valid driver's licence and own reliable transport.
• Fluent Afrikaans – essential.
• Proficient in Microsoft Word, Excel and Outlook.
• Must be comfortable working both in an office environment and outdoors/on-site.
• Must be willing to travel between farm sites and occasionally be available outside normal working hours for emergencies.
• Successful candidate will be required to undergo background and reference checks.

• Highly organised with exceptional attention to detail.
• Discreet and able to handle confidential information.
• Professional, mature and trustworthy.
• A strong communicator who can interact comfortably at all levels.
• Practical, hands-on and willing to get involved.
• Calm and decisive when dealing with unexpected situations.
• Self-motivated and capable of working independently.
• Comfortable working with both management and employees.
• Adaptable and able to manage a varied workload with changing priorities.