MEA Executive Business Partner

Role Purpose

We are seeking a mature, highly capable Executive Business Partner to provide integrated support across the CEO office. This role goes beyond traditional administrative support and is designed to operate as a trusted partner, enabling executive effectiveness through a combination of personal assistance, strategic coordination, and analytical/reporting support.

The successful candidate will operate across three senior stakeholders (CEO, Senior Executive, Head of Digital & Go-To-Market, and Chief of Staff), ensuring alignment, execution discipline, and high-quality outputs across all aspects of the executive office.

Key Responsibilities

Executive & Personal Assistance

• Proactively manage complex, multi-stakeholder executive diaries, ensuring optimal prioritisation of time aligned to business priorities
• Coordinate internal and external meetings, including preparation of agendas, materials, and logistics
• Manage executive inboxes where required, including drafting responses, prioritising correspondence, and ensuring timely follow-ups
• Coordinate local and international travel end-to-end (itineraries, visas, logistics, contingencies)
• Act as a key point of contact between executives and internal/external stakeholders, maintaining professionalism and discretion
• Execute ad hoc executive requests efficiently, ensuring high responsiveness and attention to detail
• Support coordination across the CEO office to ensure alignment between the Executives and broader leadership team

Strategic Execution & Governance Support

• Track and drive follow-through on key strategic initiatives across the executive office
• Maintain and manage RAG (Red-Amber-Green) status reporting on strategic priorities and key programmes
• Prepare and consolidate management reports, dashboards, and executive summaries for leadership forums (e.g., Exco, Board, Steer Cos)
• Capture, track, and follow up on meeting actions to ensure accountability and execution discipline
• Support the Executives in driving operating cadence (weekly/monthly reviews, business updates, etc.)
• Assist in aligning inputs across functions to ensure consistency in reporting and messaging

Executive Content & Reporting Support

• Develop high-quality PowerPoint presentations, executive reports, and briefing packs
• Draft and format professional Word documents, emails, and communications
• Extract, analyse, and consolidate data from internal systems (including SAP or equivalent)
• Build and maintain management dashboards and reporting packs using Excel, Power BI, or equivalent tools
• Leverage AI tools (e.g., Copilot, ChatGPT) to improve efficiency, automate tasks, and enhance output quality
• Ensure all outputs are executive-ready, accurate, and aligned to organisational standards

Key Requirements

Experience & Capability

• 8–12+ years’ experience supporting C-suite or senior executives in a complex, fast-paced environment
• Proven experience operating as an Executive Assistant, Business Partner, or Chief of Staff support role
• Demonstrated ability to manage multiple senior stakeholders simultaneously
• Strong experience in executive reporting, presentations, and business documentation
• Exposure to strategy execution tracking and governance processes

Technical Skills

• Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams)
• Strong working knowledge of SAP or similar ERP systems for data extraction and reporting
• Experience using AI productivity tools (e.g., Microsoft Copilot, ChatGPT) in a business context
• Familiarity with data analysis and reporting tools (Excel advanced functions, Power BI advantageous)

Core Competencies

• Executive presence and professionalism with high levels of discretion and confidentiality
• Strong judgement and prioritisation capability
• Exceptional organisation and attention to detail
• Ability to operate with autonomy and accountability
• Strong communication and stakeholder management skills
• Proactive, solutions-oriented mindset
• Ability to translate ambiguity into structured outputs and actions

Success Profile

• The ideal candidate is not a traditional administrator, but a highly capable operator who:
• Anticipates needs before they arise
• Drives execution, not just coordination
• Brings structure to complexity
• Enhances the effectiveness of the executive office
• Leverages technology and AI to improve output quality continuously and efficiency